Weproc: the simple and intuitive purchasing software for Small Business (TPE)
Centralize your orders, manage your suppliers easily, and optimize your expenses.
Why a purchasing software for small businesses in 2025?
When your team is small, every hour counts. Purchases often happen via email or chat, approvals get lost, and invoices arrive without a purchase order. Result: wasted time, uncontrolled expenses, and little traceability.
With Weproc, everyone aligns on a simple, visual process. You maintain the agility of a small business while gaining control.
Typical pain points
Overflowing Excel sheets, messy shared folders
No consolidated view of expenses and budgets
Approvals scattered across WhatsApp or email
Paying invoices that are unapproved or over budget
Wasting time chasing suppliers and managers
Key Purchasing Procedures for Small Businesses
Weproc is an all-in-one e-procurement software that digitizes every step of procure-to-pay. From supplier selection to invoice matching, our seven integrated modules automate your flows, reduce costs, and provide real-time visibility on expenses.
ORDERS
Standardize your purchases, even without a dedicated buyer.
In VSEs, many purchases start with an email or a quote received in an emergency. Weproc transforms this flow into a clear procedure : simple form or catalogue, validation rules by amount/project, generation of the purchase order and budget monitoring. The result: fewer round trips, zero forgetfulness, full traceability by supplier — and orders sent on time, without spreadsheets.
RECEIPTS
Control deliveries without spreadsheets.
At delivery, small businesses need speed: validate quantities, report discrepancies, attach delivery notes or photos. Weproc offers a simple checklist linked to the purchase order: partial or full confirmation, documented non-conformities, shared history. Each receipt feeds supplier indicators and automatically prepares invoice matching — no copy-paste required.
INVOICING
Standardize your purchases, even without a dedicated buyer.
No more invoices outside the process. Weproc matches each invoice to the purchase order and receipt (2/3-way matching), detects duplicates, applies approval rules, then exports to your accounting system. For a small business, this ensures paying the correct amount, speeding up closing, and preparing for e-invoicing.
Features That Make Weproc the Ally of Small Businesses !
SRM – supplier management that powers your supply chain
Centralize all your supplier files in a single space to gain visibility and compliance; Drive performance with real-time metrics and detailed reporting. A collaborative portal simplifies exchanges: order tracking, invoices and administrative documents, all without scattered emails. A secure digital vault houses attestations, contracts, and certifications for a stress-free audit, while predictive dashboards detect risks early.
The icing on the cake: Weproc connects natively to your ERP and accounting software for always up-to-date data. The result: strengthened supplier relationships, controlled costs and a resilient supply chain.
CATALOGUES – order smart, pay the right price
Consolidate all your items, services and spare parts into a smart, fully digital catalog. Suppliers’ price lists are synchronized automatically, so that each order is based on the most recent and validated price. Thanks to a segmented global view (category, purchasing family, supplier), you can instantly identify the expense items to be optimized and avoid duplication.
From the need to the entryof the purchase order, the entire workflow is fluid; you secure your margins, make supply more reliable and free your teams from time-consuming re-entry.
BUDGETS – manage your spending down to the penny
Create, track and review your budgets in a few clicks; Weproc consolidates all your purchasing data for a real-time view of commitments. Allocate multiple envelopes to a single order, transfer amounts between departments or projects, and adjust them during the year to stay on track with your financial goals. Interactive dashboards and automatic alerts flag overruns before they occur, while a built-in approval workflow secures every spend. Designed for ambitious SMEs, the Budgets module provides your management controller with a reliable cockpit to control costs and accelerate growth.
WORKFLOWS
Standardisez vos validations, sécurisez vos engagements
Standardisez vos validations en un clin d’œil : Weproc modélise votre matrice d’approbation (montant, catégorie, projet, fournisseur, centre de coûts) et oriente automatiquement chaque demande vers le bon décideur. Configurez des niveaux d’approbation séquentiels ou parallèles, des règles de délégation (remplaçants, congés), des seuils et exceptions (urgence, contrat-cadre). Les managers valident en 1 clic sur web ou mobile ; des relances intelligentes et escalades réduisent les temps morts. Un journal d’audit complet assure traçabilité et conformité, tandis que des tableaux de bord mettent en évidence goulots d’étranglement et temps de cycle pour optimiser vos processus. Directement connecté aux modules Demandes, Commandes, Factures et Budgets, le workflow déclenche contrôles et alertes au bon moment. Résultat : décisions plus rapides, engagements maîtrisés, contrôle interne renforcé.
FAQ – Purchasing software for Small Business (TPE)
Thinking about digitalizing your purchasing? Here are answers to the most common questions from small businesses looking to optimize their procure-to-pay process:
Yes. The tool is designed for small teams: guided requests, simple approval rules, direct visibility for the manager.
Onboarding is fast. After a short setup and training, your first requests and approvals can start very quickly.
Yes, you can give them the right access to view the documents and retrieve the necessary documents.
Weproc offers exports and integrations with common tools. We review your needs during the demo.
Yes. Yes, you can start with requests + approvals, then add orders, receipts, and invoicing later.
Pricing is adapted to small teams. The best way is to discuss your scope during a demo.
Weproc helps structure your purchasing process and prepare for e-invoicing obligations. We cover this during the demo.