The supplier portal that's simple, fast, and account-free
Give your suppliers a seamless way to collaborate. They can submit documents, respond to RFQs, and send invoices — all through a secure link, no account required.
- Zero friction for suppliers
- Effortless compliance management
- Centralized and traceable exchanges
Why has a supplier portal become essential?
Supplier collaboration is getting harder to manage
Today, companies exchange vast amounts of information with suppliers: quotes, contracts, compliance documents, RFQs, technical files, and invoices.
Without a dedicated portal, this communication is scattered across emails and shared folders, making it slow, unreliable, and hard to track.
Digitizing supplier collaboration is now essential for ensuring seamless workflows, compliance, and full traceability.
Increasing demands for compliance and transparency
Compliance requirements are growing:
Business registration, tax & social security certificates, insurance policies, quality or CSR certifications,
Framework agreements and amendments,
Technical specifications and supporting documents.
Without a dedicated portal, it’s difficult to:
Collect documents on time,
Verify their validity,
Track expiration dates,
Ensure ongoing compliance.
A structured portal automates these tasks and secures your entire supplier lifecycle.
A growing need for efficiency in sourcing and RFIs
RFPs, RFQs, and technical inquiries all require a smooth, standardized process.
Without a central tool, suppliers are forced to juggle emails and scattered files, which leads to:
Lower response rates,
A higher risk of errors,
Slower cycle times for procurement teams.
A supplier portal dramatically improves collaboration and speeds up your sourcing events.
Supplier invoices are still too hard to collect
Suppliers often send invoices through multiple channels: email, cloud storage, or even paper.
The result:
Lost invoices,
Duplicates,
Processing delays,
No traceability.
A supplier portal provides a single, controlled entry point for seamless invoice collection.
A strategic lever to strengthen supplier relationships and performance
A dedicated portal improves relationship quality by:
Simplifying communication,
Clarifying expectations,
Standardizing processes,
Reducing delays,
Improving responsiveness.
A supplier portal is no longer a nice-to-have; it’s an essential building block to streamline, secure, and professionalize your supplier relationships.
When supplier relationships are hard to manage and everything runs on email and scattered files
Supplier relationships are hard to manage when everything runs on email and scattered files
Without a supplier portal, communication quickly becomes complex and time-consuming.
Documents get lost, sourcing events lack structure, and invoices are a challenge to collect.
The result: poor visibility, compliance risks, and weakened supplier relationships.
What Weproc delivers: a supplier portal that's simple, secure, and requires no account creation
A supplier portal designed to eliminate friction and maximize adoption
Weproc made a powerful design choice: we don’t force your suppliers to create an account.
Instead of adding another login to their list, every request generates a unique, secure link that gives them access only to the specific task at hand.
This approach makes the Weproc supplier portal incredibly simple and fast, adapting to how your suppliers actually work—regardless of their size or digital maturity.
1
A secure link for every action, no account needed
When you need something from a supplier, Weproc generates a link that is:
Unique,
Secure,
Valid only for the requested action (e.g., RFQ, document upload),
Accessible on any device, including mobile,
With no username or password required.
The benefits:
Zero friction for your suppliers,
0 forgotten passwords,
No complex onboarding,
A significantly higher response rate.
2
Easy submission of compliance documents (registrations, insurance, contracts…)
Your suppliers can upload in seconds:
Business registration documents,
Tax and social security certificates,
Professional liability insurance,
Quality or CSR certifications,
Framework agreements and other supporting files.
Documents are automatically filed in the correct supplier folder within Weproc.
The benefits:
Mastered compliance,
Centralized documentation,
Automated reminders for expiring documents.
3
Respond to an RFQ or tender in one click
For an RFQ or a request for pricing, the supplier gets access to:
A checklist of required documents,
An area to attach files,
Clear instructions and criteria,
A simple interface to submit their proposal.
It’s all accessible via a single, unique link.
The benefits:
Increased supplier participation,
Higher quality proposals,
Time saved for your procurement team.
4
Full traceability and a central history of all interactions
Every submission, response, and update is:
Timestamped,
Linked to the correct supplier,
Automatically filed in their record,
Available for audits and reporting.
The benefits:
Greater visibility,
Stronger compliance,
A more professional supplier relationship.
A supplier portal built for the real world
Unlike traditional SRM solutions that require a complex supplier account, Weproc prioritizes simplicity and efficiency:
Accessible via a unique link
No passwords to manage
Easier for small businesses, contractors, and sole proprietors
Follows a simple “invite → act → submit” flow
Perfectly suited for suppliers with low digital maturity
Dramatically reduces your internal support burden
🎯 Our goal: deliver seamless, fast, and frictionless supplier collaboration that works for every type of supplier.
How the Weproc supplier link works (a unique approach)
A simple concept: one link = one action = zero friction
For documents, RFQs, and updates, Weproc uses a secure link that lets suppliers take action without creating an account.
For supplier invoices, Weproc goes even further with a dedicated email address that completely automates collection.
This dual approach makes supplier collaboration incredibly seamless and accessible to everyone.
1. You select the action you need from the supplier (documents, information, RFQ…)
From your Weproc dashboard, you choose an action:
Request a compliance document,
Launch an RFQ,
Ask for supporting files,
Request additional information.
Weproc then generates a secure, unique, and targeted link.
2. The supplier receives a secure link—no username or password needed
Each link is:
Unique and single-use,
Limited to the requested action,
Mobile-friendly,
Secure and encrypted.
The supplier doesn't need to create an account. They just complete the requested action in seconds.
3. The supplier submits documents or responses via a simple, guided interface
Using the link, they can:
Submit their business registration, insurance, certificates, contracts…,
Respond to a tender,
Upload technical files,
Fill in required information.
It's all done through a clean interface designed to eliminate any friction.
4. The submission is automatically integrated and archived in Weproc
As soon as the supplier submits a file or response:
It is automatically filed in the correct supplier folder,
The activity history is updated,
Compliance status is tracked,
All actions are timestamped.
No manual uploads, no lost documents.
5. Each Weproc account comes with a dedicated email address for receiving invoices
You can share this email address with your suppliers.
They can then send their invoices directly to:
📧 invoices@your-company.weproc.com (example)
Weproc automatically captures:
The invoice attached,
The body of the email,
Any other additional files.
6. Weproc automatically extracts invoices and starts the analysis (OCR + matching)
Upon receipt:
OCR technology extracts key data (supplier, amounts, VAT, references…),
Weproc automatically suggests the associated supplier,
Smart matching proposes a PO / goods receipt / invoice reconciliation if applicable,
The invoice is ready for approval and pre-accounting.
If an invoice lands in your personal or work inbox, simply forward it to your dedicated Weproc address.
A workflow designed to maximize responsiveness, traceability, and efficiency
Your suppliers respond faster.
You collect all the necessary documents.
Sourcing events become seamless.
Invoices are captured automatically.
All communication is centralized and traceable.
All data enters Weproc without friction.
🎯 Our goal: to offer the simplest supplier collaboration on the market—no accounts, no friction, no wasted time.
FAQ – Supplier Portal
Frequently Asked Questions
Have questions? We have answers!
A supplier portal centralizes all exchanges and documents related to your suppliers: contracts, business registrations, insurance policies, RFQ responses, invoices, and more.
Without a portal, this information is scattered across emails, calls, attachments, and shared folders, which leads to:
Lost documents,
Duplicates,
Processing delays,
A lack of visibility and traceability.
With a structured portal, you standardize communication, secure your data collection, and improve the quality of your supplier relationships while reducing the administrative burden.
No, and this is a key differentiator.
Weproc made the decision not to require supplier account creation.
Instead, the tool generates secure, unique, and contextualized links for each required action: submitting documents, responding to an RFQ, updating information, etc.
The supplier clicks a link, accesses a simple interface, performs the requested action, and that’s it.
No usernames, no passwords, no complex onboarding.
This dramatically reduces friction, increases response rates, and makes the portal truly accessible to all types of suppliers (small businesses, contractors, large enterprises, etc.).
For invoices, Weproc uses a specific, even simpler workflow:
Each Weproc account has a dedicated email address for receiving supplier invoices;
You share this address with your suppliers, who can send their invoices directly to it (usually as an attachment);
You can also forward an email containing an invoice from your own inbox to this dedicated address.
Weproc will then:
Automatically extract the attachments,
Analyze the invoice with OCR,
Suggest a match with the correct supplier,
Prepare the invoice for processing (matching, approval, pre-accounting).
The result: no more lost invoices, less manual data entry, and a centralized, traceable workflow.
The Weproc supplier portal allows you to collect all the documents needed for supplier management and compliance, including:
Business registration documents,
Insurance certificates, tax and social security compliance forms,
Framework agreements and amendments,
Technical documents, product sheets, quality or CSR certifications,
Responses and files for RFQs and tenders.
These documents are then centralized in the supplier’s file, timestamped, and integrated into your compliance tracking, with optional alerts for expiration dates.
The portal allows you to:
Standardize the collection of compliance documents,
Avoid oversights by automating requests and reminders,
Keep all files linked to the correct supplier,
Easily track expired or missing documents,
Maintain a complete history of submissions, responses, and updates.
This gives you an up-to-date supplier file, ready for any audit or review, with clear traceability of who submitted what, when, and in what context.
For your procurement, finance, and operations teams:
Less time wasted searching for documents,
Fewer manual follow-ups,
A clear view of the status of each supplier file,
Better invoice collection and faster processing,
Higher quality data for pre-accounting and reporting.
For your suppliers:
No account creation required,
Simple, guided access to your requests,
A clear channel for submitting documents and invoices,
More structured and professional interactions.
In short, the Weproc supplier portal streamlines collaboration, strengthens trust, and reduces friction for everyone.
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