Procurement Process
The 6 key procedures, on a single platform
Why formalize your procurement procedures in a dedicated platform?
A procurement procedure outlines who does what, when, and with what controls, from the initial request to the final payment. In a Procure-to-Pay (P2P) environment, these steps are connected and automated to standardize compliance, cut delays, and ensure reliable data. P2P connects operations, procurement, finance, and suppliers in a single flow of requests, approvals, orders, receipts, invoices, and payments. It’s the backbone of modern e-procurement: digital, traceable, and data-driven management at every stage.
Weproc's 6 key procedures at a glance
1
Purchase Requisitions
Formalize requests in a few clicks: items, services, quantities, attachments, and cost centers.
Our configurable approval workflows enforce your rules (by threshold, department, category, or site) and guarantee compliance before any commitment is made. Each request updates budgets in real time to prevent overspending.
The result: less maverick spend and full traceability for every decision.
2
Sourcing (RFQs)
Launch a sourcing event from any request: define specifications, invite suppliers, receive quotes through the supplier portal, and run a multi-criteria comparison.
Centralize communications and documents, justify your choice, and lock in key terms (price, delivery, warranties).
The results flow directly into your purchase orders and dashboards. You save time, foster better competition, and maintain a clear audit trail of your decisions.
3
Purchase Orders
Generate the purchase order in one click from the winning quote or approved requisition. Send it to the supplier, track its status, and schedule deliveries.
Weproc consolidates the entire file (PO, quotes, messages) and alerts you if deliveries are late.
The goal: zero manual data entry, controlled timelines, and a solid foundation for the 3-way match against the invoice for seamless accounting and payment.
Receipts
Record received quantities (compliant, discrepancies, returns) and notify the supplier. Non-conformities are tracked and can automatically block the invoice until resolved.
Enjoy a seamless process right in Weproc to track received quantities, monitor supplier quality, and secure the next steps of your P2P process.
4
Invoices
Leverage OCR capture, automated controls, 3-way matching (PO-receipt-invoice), and approval for payment workflows based on your rules.
Weproc is ready for the French e-invoicing reform (supporting formats like Factur-X), compliant with the legal timeline: mandatory receipt by Sept. 1, 2026; phased issuance for large/mid-market companies in 2026, then SMBs/micro-enterprises in 2027.
5
6
Payments
Manage payment due dates and statuses (to be paid, paid, blocked). Discrepancies found during automated checks prevent incorrect payments. Dashboards help your finance team smooth out cash flow and honor supplier commitments. The native link between invoices and purchasing history strengthens auditability and the entire P2P process run on Weproc.
"A mid-market company plans its MRO spend. The maintenance team creates requisitions, the buyer sources quotes from 3 suppliers, and gets approval via a workflow. Goods are received in 2 batches; one batch is non-compliant → triggering an alert, a return, and a credit note. The final invoice is matched automatically."
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The benefits of procurement processes with Weproc
FAQ – Procurement Processes with Weproc
Considering digitizing your procurement? Find answers to the most common questions about optimizing your procure-to-pay processes here.
No. You can activate only the procedures you need. For example, some companies keep payment processing in their accounting software and use Weproc simply to track the status without handling the execution. Each procedure is standalone and includes all necessary features (e.g., approvals, budgets, traceability). You are free to adopt Weproc progressively based on your priorities.
No. The Weproc interface is fully customizable. If you only use purchase requisitions, only that tab will be displayed. The result is a simple, clean interface tailored to your actual needs. You get a 100% intuitive tool without unnecessary menus, which promotes user adoption by your teams.
That’s an advantage. If your suppliers are already managed in an ERP or accounting solution, Weproc integrates easily. You have two options:
API to automatically synchronize the database (additions, updates, deactivations).
One-time imports (CSV/Excel) if a continuous connection isn’t necessary.
This way, your data stays up-to-date in Weproc without double entry. Our ERP integration is designed to streamline, not complicate.
Yes. Weproc allows you to manage multiple legal entities or operational sites from a single account. You can define specific approval rules (by amount, spend category, department) for each company or site. Budgets are also tracked per entity, ensuring consolidated visibility and precise control over your commitments.
Weproc natively integrates e-invoicing (Factur-X) and will comply with the legal requirements:
Mandatory receipt of e-invoices starting September 1, 2026.
Phased-in issuance: large and mid-market companies in 2026, SMBs and micro-enterprises in 2027.
Thanks to our 3-way match (order-receipt-invoice), you can secure your payments while remaining compliant with regulations.
With Weproc, you can:
Reduce approval time for requisitions and invoices by 30% to 70%.
Improve compliance with automated workflows and real-time budget controls.
Minimize supplier disputes through receipt tracking and automatic matching.
Increase financial visibility with the Spend Forecast Plan.
The result: greater productivity, fewer errors, and stronger procurement governance.
Blog Resources to Revolutionize Your Procurement Processes
Discover our weekly articles, webinars, and free downloadable templates on corporate procurement management, procurement digitalization, supplier relationship management, and e-invoicing.
