Purchase requisition software
Capture needs, get them approved, track your budgets.
Why digitize your purchase requisitions?
In many organizations, purchase requisitions still travel through emails, Excel files or paper forms. The result: lost information, delayed approvals, off-process spending.
With an e-procurement platform like Weproc, the purchase requisition becomes a structured, tracked and connected step: cycle times drop, compliance improves, and you keep real-time visibility on your budgets.
Real-world example: a site manager submits a €1,200 requisition for consumables. The workflow routes it first to the site lead, then to the CFO since it exceeds €1,000. The request is approved in under 2 hours, versus 3 days before.
How a purchase requisition works with Weproc
Key features for purchase requisitions
SRM
Supplier management that propels your supply chain
Centralize all your supplier files in a single space to gain visibility and compliance; Drive performance with real-time metrics and detailed reporting. A collaborative portal simplifies exchanges: order tracking, invoices and administrative documents, all without scattered emails. A secure digital vault houses attestations, contracts, and certifications for a stress-free audit, while predictive dashboards detect risks early.
The icing on the cake: Weproc connects natively to your ERP and accounting software for always up-to-date data. The result: strengthened supplier relationships, controlled costs and a resilient supply chain.
CONTRACTS
Secure every deal and boost your savings
Digitize all your master agreements and supplier contracts in a cloud-based vault, accessible in one click. Weproc monitors the entire contract life cycle for you: alerts before tacit renewal, indexation schedules, monitoring of actual consumption and automatic calculation of year-end discounts. A global view, filterable by supplier or purchasing family, reveals the risks of disruption and the opportunities for savings. Natively linked to your Budgets and SRM modules, the Contract Manager transforms compliance into a competitive advantage and guarantees a seamless supply.
WORKFLOWS
Standardize your validations, secure your commitments
Standardize your approvals in the blink of an eye: Weproc models your approval matrix (amount, category, project, supplier, cost center) and automatically directs each request to the right decision-maker. Configure sequential or parallel approval levels , delegation rules (replacements, leave), thresholds and exceptions (emergency, framework agreement). Managers validate in 1 click on web or mobile; Smart restarts and escalations reduce downtime. A comprehensive audit trail ensures traceability and compliance, while dashboards highlight bottlenecks and cycle times to optimize your processes. Directly connected to the Requests, Orders, Invoices and Budgets modules, the workflow triggers checks and alerts at the right time. The result: faster decisions, controlled commitments, strengthened internal control .
STATISTICS
Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
Real-world example: a multi-site mid-market company sets up 3 different workflows per site. Requisitions automatically feed each entity's budgets, with consolidation at group level.
FAQ – Purchasing software for purchase requisitions
Thinking about digitizing your procurement? Here are the answers to the most common questions on digitizing purchase requisitions.
What is a purchase requisition?
A purchase requisition is a formal request from a department or employee to buy goods or services the company needs. Requisitions can be raised for anything from office supplies to production equipment and raw materials.
Weproc lets you optimize the entire purchasing cycle, from supplier requisition to issuing the invoice and finalizing payment.
How do I submit a purchase requisition?
To submit a purchase requisition, fill out a requisition form with the order details and information on the prospective supplier or vendor.
How do my teams adopt the tool?
Thanks to a clean interface: only the modules you turn on are shown. If you only use requisitions, only that tab appears. Result: fast adoption with zero clutter.
Can I use only the “purchase requisitions” module without the rest?
Yes. Each Weproc module is independent. You can start by digitizing requisitions only, then expand to other modules (POs, invoices, payments) as you grow.
Procurement processes that complement purchase requisitions
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