Prepare export-ready accounting entries with procurement pre-accounting
Weproc centralizes your goods receipts and supplier invoices, automates cost allocation, and generates entries ready to be sent to your accounting software.
- Automatically match POs / receipts / invoices
- Generate expense accounts & cost centers
- Apply your chart of accounts and internal rules
- Send reliable accounting entries to your accounting tool
Pre-accounting: The essential link between procurement and finance
Understanding pre-accounting's role in your procurement → invoice → finance workflow
Pre-accounting bridges the gap between procurement and finance.
It transforms your goods receipts and supplier invoices into structured, compliant accounting data, ready to be integrated into your accounting software.
It’s a key step to ensure reliable entries, limit errors, and streamline communication between departments.
Why is pre-accounting essential?
Without pre-accounting, your finance team has to deal with:
imprecise or miscategorized invoices,
unresolved discrepancies between purchase orders, receipts, and invoices,
manual cost allocations,
missing cost centers or analytical data,
hard-to-detect duplicates or inconsistencies.
Pre-accounting lets you prepare clean, verified, and consistent data before it enters your books.
Weproc's mission: Prepare, not replace
Weproc is not designed to replace your accounting software.
It plays a complementary role upstream by:
managing and matching supplier invoices,
automating checks on amounts and receipts,
categorizing entries based on your settings,
generating entries compatible with your chart of accounts,
automatically sending or exporting data to your accounting tool.
This way, each tool has a clear role:
Weproc prepares,
your accounting software records and produces the official books.
The best of both worlds: Aligned procurement + finance
With Weproc’s pre-accounting, data flows cleanly:
procurement gets reliable tracking of commitments,
finance receives integration-ready entries,
errors are reduced,
processing times are accelerated,
reporting, exports, and integrations are streamlined.
🎯 Goal: Ensure a seamless flow between your procurement, invoices, and accounting.
A key step in the procurement → invoice → accounting cycle that quickly becomes fragile without digitalization
When pre-accounting is done manually, procurement, operations, and finance teams have to manage checks, approvals, and allocations in a scattered way.
This process generates errors, delays, and a lack of visibility that directly impacts the quality of your accounting entries.
What Weproc brings to structure votre your pre-accounting
Weproc helps you prepare clean and consistent accounting entries before exporting them to your accounting software.
All information from purchasing, receipts, and invoices is centralized, checked, and enriched to provide your finance team with a reliable and complete foundation.
1
Centralize goods receipts and supplier invoices
Weproc gathers all essential data in one place:
supplier invoices,
purchase orders,
goods receipts,
statuses and approvals,
discussions and attachments.
Benefit: A single source of truth to build your pre-accounting.
2
Automated PO / Receipt / Invoice Matching (2-way & 3-way match)
Weproc automatically checks for consistency between documents in the supplier cycle:
validating amounts,
matching references,
comparing quantities,
identifying discrepancies.
Benefit: Massively reduce disputes, duplicates, and approval errors.
3
Automated cost allocation
By configuring your chart of accounts and spend categories, Weproc automatically generates:
expense accounts,
VAT rates,
cost centers / analytical accounts,
allocations by department or project,
export-ready accounting entries.
Benefit: Standardized, reliable cost allocation tailored to your organization.
4
Payment Approval and Entry Preparation
Every invoice follows a clear path in Weproc:
checks,
matching,
approvals,
statuses,
payment authorization.
Once approved, the invoice is marked as “ready for accounting”.
Benefit: The finance team only receives validated, consistent, and fully justified invoices.
5
Accounting Export and Native Integrations
Once pre-accounting is finalized, Weproc sends the entries directly to:
your accounting software,
your ERP,
or your partner platforms.
With native integrations, the two systems work together:
📌 Weproc prepares the entries
📌 Your accounting tool records them
Benefit: Zero re-entry, zero information loss, zero inconsistencies.
6
Stronger collaboration between procurement, finance, and operations
Weproc streamlines communication between teams:
fewer follow-ups,
less searching for information,
centralized approvals,
a complete audit trail.
Benefit: Faster, clearer, and better-synchronized work.
Weproc: The pre-accounting block that ensures data reliability before it hits your books
Through automation, centralization, and configurable accounting rules, Weproc secures your entries before they are recorded in accounting.
You save time, reduce errors, and improve the quality of your financial data.
🎯 Goal: Deliver reliable, complete, and ready-to-record entries to your finance team.
Our complementary modules
Designed, developed and hosted in France, our solution guarantees you total and secure control of your purchasing data.
Power up Weproc with artificial intelligence. Automate your workflows, eliminate manual tasks, and secure every transaction with a single click.
Weproc connects to all your existing business tools to streamline your processes without any disruption.
Our in-house experts are available via live chat from 8 a.m. to 6 p.m. to provide immediate and personalized support every day.
FAQ – Pre-Accounting
Frequently Asked Questions
Have questions? We have answers!
Pre-accounting involves preparing all the necessary information before the final accounting entry: cost allocations, matching, approvals, and supporting documents.
It happens upstream from accounting to ensure that entries are clean, consistent, and compliant.
Accounting, on the other hand, records the official entries, produces financial statements, and ensures legal compliance.
No. Weproc is not designed to replace your accounting software.
It’s a procurement-side pre-accounting tool that:
centralizes invoices, POs, and receipts,
performs checks and matching,
applies cost allocations according to your rules,
prepares accounting entries.
Your accounting software remains the official tool for recording entries and producing financial statements.
Allocations are generated automatically based on:
your chart of accounts,
spend categories,
VAT rules,
analytical accounts or cost centers,
settings specific to your organization.
Each approved invoice produces accounting entries ready to be exported to your accounting tool.
Yes. Weproc automatically performs matching:
2-way match: purchase order ↔ invoice,
3-way match: purchase order ↔ goods receipt ↔ invoice.
This allows you to detect discrepancies immediately, avoid duplicates, and only approve invoices that are consistent with procurement commitments.
After approval and allocation generation, Weproc creates:
structured accounting entries,
analytical allocations,
all data needed for accounting (supplier, amounts, VAT, etc.).
The entries can then be exported or automatically sent to your accounting software via Weproc’s native integrations (ERP, accounting, PA Connect, etc.).
Teams benefit from:
less manual re-entry,
fewer allocation errors,
higher quality supporting documents,
consistency between procurement commitments and accounting,
time saved on checks and controls,
reliable, integration-ready entries.
Weproc’s pre-accounting enables smoother collaboration between procurement, operations, and finance.