Weproc: The complete, intuitive procurement software for ETIs ETIs
Weproc: The complete, intuitive procurement software for ETIs
- Advanced approval workflows (Thresholds, roles, subsidiaires, CapEx/OpEx, SoD)
- Budgets : Pre-committed, committed, consumed — multi-entity consolidation
- Suppliers & contrats : KYC/certifications, framework pricing, catalogs, expirations
- Invoices : duplicate prevention, 3-way match, Factur-X pre-checks, full audit trail
Why a procurement software for ETIs in 2025
At the multi-company/multi-site/multi-currency level, purchase requests are multiplying between management and subsidiaries; Budgets are broken down by entity, cost center, and project . approval workflows are piling up (CapEx/OpEx, delegations, replacements) and framework contracts coexist with various catalogs. Without governance, there is the risk of circumvention, maverick buying, unforeclosed commitments and invoices without POs, with slow financial consolidation and fragile compliance.
With Weproc, you align subsidiaries and departments on a single and governed purchasing process : guided requests, multi-level workflows by thresholds/roles/subsidiaries (SoD, delegations), consolidated budgets and broken down by cost center, contracts & catalogs (punch-out), traced receipts (deviations, non-conformities) and 3-way reconciliation up to the invoice. All connected to your ERP/SSO with audit trail and Factur-X pre-checks. You gain speed at scale while strengthening internal control and compliance.
Typical pain points (ETI)
Heterogeneous tools across subsidiaries/business units, siloed data
No consolidated view by entity / cost center / purchase category
Ungoverned workflows: exceptions, workarounds, unclear SoD
Contract leakage & maverick buying (non-contractual pricing)
CapEx/OpEx : off-budget commitments, untracked pre-committed spend
Multi-warehouse receipts poorly tracked: unresolved discrepancies, slow dispute resolution
Invoices without POs or duplicates, 3-way matching not systematic
Compliance gaps: missing KYC/certifications, difficult audits, Factur-X preparation
Complex ERP/SSO integrations, re-entries, variable data quality
Key Purchasing Procedures for Mid-Sized companies !
Weproc is an all-in-one e-procurement software that digitizes every step of procure-to-pay. From supplier selection to invoice matching, Our seven integrated modules automate your flows, reduce costs, and provide real-time visibility into ETI spending.
REQUESTS & APPROVALS
Multi-entity governance, faster decision-making
In a medium-sized company, requests come from several subsidiaries / sites / currencies. Weproc, a purchasing software for medium-sized companies, standardizes the purchase request (entity, cost center, project, CapEx/OpEx) and automatically routes to the right approvers according to thresholds, roles, subsidiary, category with separation of duties (SoD), delegations and replacements. Validations are done in 1 click (web & mobile), reminders/escalations avoid bottlenecks, and the audit trail reinforces internal control.
PURCHASE ORDERS (PO) & CONTRACTS/CATALOGS
Contract compliance and controlled budget commitments
Turn quotes and selections into uniform purchase orders (POs) from punch-out catalogs and framework agreements (negotiated prices, caps, effective dates, currencies). Weproc controls the pre-committed/committed budget as soon as the request is made, forces the referenced suppliers and draws up the contractual conditions. Ideal for multi-site/multi-company organizations where contract compliance and speed of execution are essential.
INVOICING & 3-WAY MATCHING
Correct payments, faster closings, Factur-X compliance
At scale, PA must be reliable. Weproc automates the 3-way match (order ↔, receipt ↔, invoice), blocks anomalies (price/quantity, duplicates, discrepancies) and triggers approvals by exception. Exports to your ERP/accounting, Factur-X pre-checks, audit log and full traceability to absorb high volumes multi-entity with complete peace of mind.
Features That Make Weproc the Ally of ETI !
CONTRATS
Sécurisez chaque accord et boostez vos économies
Numérisez l’ensemble de vos accords-cadres et contrats fournisseurs dans un coffre-fort cloud, accessible en un clic. Weproc suit pour vous tout le cycle de vie contractuel : alertes avant reconduction tacite, échéanciers d’indexation, suivi de la consommation réelle et calcul automatique des remises de fin d’année. Une vue globale, filtrable par fournisseur ou famille d’achat, révèle les risques de rupture et les opportunités d’économies. Relié nativement à vos modules Budgets et SRM, le gestionnaire de contrats transforme la conformité en avantage compétitif et garantit un approvisionnement sans faille.
CONTRATS
Sécurisez chaque accord et boostez vos économies
Numérisez l’ensemble de vos accords-cadres et contrats fournisseurs dans un coffre-fort cloud, accessible en un clic. Weproc suit pour vous tout le cycle de vie contractuel : alertes avant reconduction tacite, échéanciers d’indexation, suivi de la consommation réelle et calcul automatique des remises de fin d’année. Une vue globale, filtrable par fournisseur ou famille d’achat, révèle les risques de rupture et les opportunités d’économies. Relié nativement à vos modules Budgets et SRM, le gestionnaire de contrats transforme la conformité en avantage compétitif et garantit un approvisionnement sans faille.
BUDGETS – manage your spending down to the penny
Create, track and review your budgets in a few clicks; Weproc consolidates all your purchasing data for a real-time view of commitments. Allocate multiple envelopes to a single order, transfer amounts between departments or projects, and adjust them during the year to stay on track with your financial goals. Interactive dashboards and automatic alerts flag overruns before they occur, while a built-in approval workflow secures every spend. Designed for ambitious SMEs, the Budgets module provides your management controller with a reliable cockpit to control costs and accelerate growth.
STATISTICS – Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
FAQ – Purchasing software for ETI
Are you thinking of digitizing your purchases? Here you will find answers to the most common questions asked by mid-sized companies who want to optimize their procure-to-pay process.
Can Weproc handle multi-entity, multi-site ETIs?
Yes. Yes — Weproc manages legal entities, sites, and currencies. Rules can be set by subsidiary, cost center, project, and category. Procurement policies are applied per entity (thresholds, roles, exceptions) and consolidated at the group level for a cross-entity view of spend, commitments, and compliance.
How long does it take to be operational in a medium-sized company?
Implementation usually starts with a pilot scope (1–2 subsidiaries, select purchase categories): entity/cost center setup, supplier & contract import, approval workflows, then ERP/accounting connection. Expansion happens in waves (sites, BUs, countries) with a governed deployment model.
Can we start small and expand later?
Yes. Begin with requests & approvals + POs, then add receipts and 3-way matching. receptions, 3-way match, budgets, punch-out catalogs, SRM (KYC/attestations), analytics , and additional integrations . Everything is modular.
How do approval workflows work in an ETI?
You define a multi-level matrix: thresholds, roles, subsidiary, category, CapEx/OpEx. Weproc enforces Segregation of Duties (SoD), handles delegations and replacements, sends reminders/escalations, and keeps a timestamped audit trail. Approvals are completed with one click (web & mobile).
Can we control budgets by entity, cost center, or project and consolidate?
Yes. Pre-committed / committed / consumed / remaining budgets can be tracked per entity, site, cost center, or project, with alerts for overspending. A consolidated group view is available, and data can be exported to BI tools for variance analysis, forecasts, and process adherence monitoring.
Supplier governance — KYC, certifications, risk management?
The SRM repository includes supplier profiles, KYC/certifications (with validity checks and expiry alerts), contracts & annexes, performance tracking (quality, delivery, disputes), and action plans. Suppliers can update information or submit quotes via a portal.
Mobile access, multiple languages, and currencies?
Web and mobile interface for approvals on the go, supporting multiple languages and currencies (rates, rounding, taxes) per subsidiary/country. Documents (POs, invoices) follow the entity’s language and currency.
How are receipts and discrepancies managed (multi-warehouse)?
Partial/full receipt linked to the PO, with quantity/quality checks and non-conformity management (delivery notes, photos, comments). Notifications are sent to the requester and supplier. Discrepancies feed the 3-way match and supplier KPIs (OTD, quality, disputes).
What is 3-way matching and what are the benefits for an ETI?
Are you ready for electronic invoicing (Factur-X) and e-reporting?
Weproc structures the purchase process upfront (PO, receipt, approvals) and provides pre-checks for Factur-X (fields, attachments, consistency). ERP/accounting integration is configured to your scope, and e-reporting is prepared via compliant exports and required fields.
Which integrations are available (ERP, accounting, SSO, BI)?
Connections with common ERP/accounting ( e.g. SAP, Sage, Microsoft Dynamics, Cegid, NetSuite…), SSO (SAML/OIDC), BI /DATA WAREHOUSE exports and REST APIs for your specific flows. The mappings (charts, journals, analytical axes) are defined in the framing.
How is security and compliance managed (ETI)?
Data encryption, fine-grained roles & permissions, full audit trail, Segregation of Duties (SoD), backups, and GDPR best practices. Access traceability, controlled retention, EU hosting options, and integration monitoring (webhooks, API) ensure compliance.
Performance at ETI scale (volumes, users)?
Supports high volumes of requests, POs, invoices, and suppliers, with large teams per entity/BU. Cycle times, process adherence, and system availability are monitored. SLAs can be tailored to your needs.
What is the cost for an ETI?
Pricing depends on scope (modules, users, subsidiaries, integrations) and transaction volumes. ROI is focused on time saved, errors avoided, and compliance achieved. A demo is the best way to evaluate your context.
Change management & support
We provide onboarding, role-based training (buyers, managers, finance), subsidiary deployment kits, help with importing suppliers, contracts, and catalogs, plus continuous support. A core group model can be implemented to ensure governance.