Procurement Management Software for the Buyer
Are you a buyer in an SME, mid-sized company, or large corporation?
Your key responsibilities: negotiating with suppliers, managing costs, tracking orders, and ensuring procurement compliance.
Yet, you often face scattered processes, slow approvals, and limited budget visibility. With Weproc, you digitize all your procurement steps: from supplier consultations to delivery and invoicing.
Thanks to an ultra-intuitive interface, a configurable approval workflow, and clear dashboards, you save time, reduce errors, and achieve better budget management.
Why a Procurement Management Software is Essential for a Buyer
- Productivity gain: no more juggling between Excel, emails, and ERP — everything is centralized in Weproc.
- Traceability and transparency: every request, approval, and supplier interaction is logged.
- Workflow automation: reminders, approvals, and budget alerts are handled automatically.
- 360° visibility: dashboards show committed, ongoing, and budgeted expenses (PDP).
- Multi-company / multi-site: easily track purchases by entity or site, with consolidation if needed.
Key features for a Buyer !
SRM – supplier management that powers your supply chain
Centralize all your supplier files in a single space to gain visibility and compliance; Drive performance with real-time metrics and detailed reporting. A collaborative portal simplifies exchanges: order tracking, invoices and administrative documents, all without scattered emails. A secure digital vault houses attestations, contracts, and certifications for a stress-free audit, while predictive dashboards detect risks early.
The icing on the cake: Weproc connects natively to your ERP and accounting software for always up-to-date data. The result: strengthened supplier relationships, controlled costs and a resilient supply chain.
CONTRATS
Sécurisez chaque accord et boostez vos économies
Numérisez l’ensemble de vos accords-cadres et contrats fournisseurs dans un coffre-fort cloud, accessible en un clic. Weproc suit pour vous tout le cycle de vie contractuel : alertes avant reconduction tacite, échéanciers d’indexation, suivi de la consommation réelle et calcul automatique des remises de fin d’année. Une vue globale, filtrable par fournisseur ou famille d’achat, révèle les risques de rupture et les opportunités d’économies. Relié nativement à vos modules Budgets et SRM, le gestionnaire de contrats transforme la conformité en avantage compétitif et garantit un approvisionnement sans faille.
WORKFLOWS
Standardisez vos validations, sécurisez vos engagements
Standardisez vos validations en un clin d’œil : Weproc modélise votre matrice d’approbation (montant, catégorie, projet, fournisseur, centre de coûts) et oriente automatiquement chaque demande vers le bon décideur. Configurez des niveaux d’approbation séquentiels ou parallèles, des règles de délégation (remplaçants, congés), des seuils et exceptions (urgence, contrat-cadre). Les managers valident en 1 clic sur web ou mobile ; des relances intelligentes et escalades réduisent les temps morts. Un journal d’audit complet assure traçabilité et conformité, tandis que des tableaux de bord mettent en évidence goulots d’étranglement et temps de cycle pour optimiser vos processus. Directement connecté aux modules Demandes, Commandes, Factures et Budgets, le workflow déclenche contrôles et alertes au bon moment. Résultat : décisions plus rapides, engagements maîtrisés, contrôle interne renforcé.
STATISTICS – Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
How Weproc Supports Your Daily Routine
Typical day with Weproc:
Morning: You receive a purchase request from a colleague for equipment.
Supplier consultation: You launch an RFQ from Weproc, compare the quotes received.
Approval workflow: You submit the selection for approval (e.g., Director, Finance Controller), automatic notifications sent.
Order & delivery: Once approved, the order is generated in Weproc, and delivery is tracked.
Invoicing: Upon receiving the supplier invoice, automatic matching with the order and receipt is done.
Dashboard: You view committed expenses, compare them with the PDP, and identify potential savings for the quarter.