Prepare your accounting entries before export thanks to the Pre-accounting Shopping
Weproc centralizes your supplier receipts and invoices, automates accounting allocation and generates lines ready to be sent to your accounting software.
- Automatically Reconcile BC/BR/Invoices
- Generate expense accounts and cost centers
- Apply your chart of accounts and internal rules
- Transmit reliable entries to your accounting tool
Pre-accounting: an essential link between purchasing and accounting
Understanding the place of pre-accounting in your purchasing cycle → invoices → accounting
Pre-accounting occurs at the junction between purchasing and accounting.
It allows you to transform your receipts and supplier invoices into structured, compliant accounting data ready to be integrated into your accounting software.
This is a key step in making your entries more reliable, limiting errors and making exchanges between departments more fluid.
Why is pre-accounting essential?
Without pre-accounting, accounting must manage:
inaccurate or miscategorized invoices,
unresolved discrepancies between purchase orders, receipts and invoices,
manual accounting allocations,
unfilled cost or analytical centres,
Duplicates or inconsistencies that are difficult to detect.
Pre-accounting allows you to prepare clean, verified and consistent data before it enters the accounting.
Weproc's mission: to prepare, not replace
Weproc is not intended to replace your accounting software.
It plays a complementary role upstream:
management and reconciliation of supplier invoices,
automated control of amounts and receipts,
accounting categorization according to your parameters,
generation of lines compatible with your chart of accounts,
Automatic transmission or export to your accounting tool.
This way, each tool stays in its place:
Weproc prepares,
Your accounting software records and produces official accounting.
The best of both worlds: aligned purchasing + accounting
Thanks to Weproc pre-accounting, data flows cleanly:
Procurement benefits from reliable tracking of commitments,
Accounting receives entries that are ready to be integrated.
errors are reduced,
processing times are accelerated,
Transfers, exports and integrations are streamlined.
🎯 The objective: to guarantee perfect continuity between your purchases, your invoices and your accounting.
A key step of the cycle Purchases → invoices → accounting that quickly becomes fragile without digitalization
When pre-accounting is carried out by hand, the purchasing, operational and accounting teams have to manage controls, validations and imputations in a dispersed manner.
This leads to errors, delays, and a lack of visibility that directly affect the quality of accounting entries.
What Weproc Brings to Structure Your Pre-accounting
Weproc helps you prepare clean and consistent accounting entries before they are exported to your accounting software.
All information from purchases, receipts and invoices is centralised, controlled and enriched, to provide accounting with a reliable and complete basis for work.
1
Centralization of supplier receipts and invoices
Weproc brings together all the essential data in a single space:
supplier invoices,
purchase orders,
receipt notes,
statuses and validations,
Exchanges and attachments.
Benefit: a single source of truth to build your pre-accounting.
2
Automated BC/BR/Invoice Matching (2-way & 3-way match)
Weproc automatically checks the consistency between the documents in the supplier cycle:
validation of amounts,
reference matching,
comparison of quantities,
identification of discrepancies.
Benefit: massive reduction in disputes, duplicates and validation errors.
3
Automatic generation of accounting allocations
Thanks to the configuration of your chart of accounts and your purchasing families, Weproc automatically generates:
expense accounts,
VAT rates,
cost / analytical centers,
breakdowns by department or project,
Export-ready accounting lines
Benefit: standardized, reliable allocation tailored to your organization.
4
Management of the payment note and preparation of entries
Each invoice follows a clear path in Weproc:
controls,
reconciliations,
validations,
articles of association,
Payment authorization.
Once approved, the invoice becomes “ready to account”.
Benefit: Accounting only receives validated, consistent and fully justified invoices.
5
Accounting export and native integrations
Once the pre-accounting has been finalized, Weproc sends the entries directly to:
your accounting software,
your ERP,
or your partner platforms.
Thanks to native integrations, the two systems work together:
📌 Weproc prepares the entries
📌 Your accounting tool records them
Benefit: zero re-entry, zero loss of information, zero inconsistency.
6
Enhanced collaboration between purchasing, accounting and operations
Weproc streamlines dialogue between teams:
fewer reminders,
less searches,
centralized validations,
Full history.
The result: faster, clearer and better synchronized work.
Weproc: the pre-accounting brick that makes your data reliable before accounting
Thanks to automation, centralization and configurable accounting rules, Weproc secures entries before they enter the accounts.
You save time, reduce errors and improve the quality of your financial data.
🎯 The objective: to send reliable, complete and record-ready entries to your accounting system.
Our add-ons
Designed, developed and hosted in France, our solution guarantees you total and secure control of your purchasing data.
Our in-house experts answer you live from 8 a.m. to 8 p.m. for immediate and personalized support, every day.
Weproc connects to all your existing business tools to streamline your processes without any disruption.
FAQ – Pre-accounting
Frequently Asked Questions
Have questions? We have the answers!
Pre-accounting consists of preparing all the necessary information before accounting registration: allocations, reconciliations, validations and receipts.
It intervenes upstream of the accounting, so that the entries are clean, consistent and compliant.
Accounting, on the other hand, records official entries, produces financial statements and fulfills legal obligations.
No. Weproc is not intended to replace accounting software.
It is a pre-accounting tool on the purchasing side, which:
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centralises invoices, orders and receipts,
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carries out checks and reconciliations,
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applies accounting allocations according to your rules,
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prepares accounting entries.
Your accounting software remains the official tool for recording and producing financial statements.
Allocations are automatically generated thanks to:
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your chart of accounts,
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Purchasing families,
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VAT rules,
-
analytical accounts or cost centres,
-
settings specific to your organization.
Each posted invoice produces accounting lines that are ready to be exported to your accounting tool.
Yes. Weproc automatically performs reconciliations:
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2-way match : purchase order ↔ invoice,
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3-way match : purchase order ↔ receipt ↔ invoice.
This makes it possible to detect discrepancies immediately, avoid duplicates and only post invoices that are consistent with purchase commitments.
After validation and generation of the imputations, Weproc creates:
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structured accounting entries,
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analytical breakdowns,
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the data necessary for accounting (supplier, amounts, VAT, etc.).
The entries can then be exported or automatically transmitted to your accounting software via Weproc’s native integrations (ERP, accounting, PA Connect, etc.).
Teams benefit from:
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fewer re-entries,
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fewer imputation errors,
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better quality of receipts,
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consistency between purchasing commitments and accounting,
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time saved on controls,
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Reliable, integrated-ready entries.
Weproc pre-accounting allows for more fluid collaboration between purchasing, operations and accounting.