Analytical Allocation
Analyze your expenses in detail and manage your cost centers in complete reliability.
- Operational dashboard
- Structure and prioritize actions
- Detailed analysis of your analytically disaggregated procurement data
The challenges of an analytical allocation
…………………………………………………………………………………………
Unreliability in the breakdown of expenses
Unreliability in the breakdown of expenses
Difficulty tracking actual costs by activity
Difficulty tracking actual costs by activity
Time-consuming and non-automated analyses
Time-consuming and non-automated analyses
What Weproc changes in your spend analysis
The core of analytics functionality
Assign your purchases to one or more cost centers
Multitag analytics possible: A purchase can be broken down into several activities according to your internal rules.
Real-time monitoring of analytical engagements
Each expense immediately impacts the meters: committed, consumed, pre-committed.
Leading Metrics for Finance
Breakdown by period, by type of purchase, by user or by project.
All information is consolidated automatically.
Global Visibility + Detailed Exploration
Switch from a macro view (overall performance) to a micro view (precise purchase line) in one click.
How does Weproc break down your expenses?
1. Define your analytical axes (cost centers, projects, natures, activities, etc.).
2. Assign auto-assignment rules.
3. Your teams create their requests: the ventilation is done immediately.
4. Internal validations ensure that assignments are compliant.
5. Expenses feed into your analytical tables.
6. You export clean and usable data for accounting.
Real-world use cases of procurement software
Accounting teams have a standardized breakdown from the moment purchases are issued, eliminating manual restatements and ensuring consistent exports in line with the company’s analytical plans. Management control more easily analyzes deviations, monitors the performance of centers and builds reliable financial forecasts thanks to continuously updated commitments. Finance departments benefit from a consolidated view of expenses by activity, project or establishment, facilitating the preparation of pre-accounting entries. Finally, multi-site organizations harmonize their analytical rules and instantly compare performance between sites, stores, agencies or subsidiaries for consistent and controlled management.
Your cost centers visible immediately
Weproc saves you time by intelligently automating the analytical allocation of your expenses.
See where every euro spent goes
Poor ventilation can mask drifts. With Weproc, each expense is associated with its analytical center as soon as it is issued. –> No drift, no holes in the ventilation.
Dynamic analysis
Explore each center’s share of your total spend, detect anomalies, and identify areas for optimization.
Continuously updated figures
Your teams keep an accurate and up-to-date view of the performance of their activities, which can be used instantly for pre-accounting.
Setting up reliable analytical monitoring
Automatic or custom assignment
Depending on the department, project, location or type of purchase, Weproc applies the defined rules.
Strengthened internal control
No more “orphaned” or non-compliant expenses: each line is allocated correctly. Breakdown errors disappear even before the accounting is completed.
Enriched overview
Committed, Achieved, Broken Down: Your data is complete.
Have all the information on your company’s commitments and target areas with high performance potential.
Ensure transparency of information
Easy-to-use analytics
Cross-reference data over multiple time periods and compare performance across activities.
Accounting optimization
Exportable breakdowns facilitate pre-accounting and avoid manual restatements.
Better informed decisions
Management identifies the most expensive or profitable activities, and arbitrates with reliable data.
Intelligent analysis of your expenses
Assign one or more analytical codes to your purchases in order to analyze your expenses with regard to your cost centers.
With dynamic tables ready for analysis, your e-procurement procurement software highlights the breakdown of your expenses by cost center, project or type of purchase. Trends and anomalies are detected in an instant: unusual variations, consumption peaks, seasonality or significant deviations. Detail the distribution of your funds in and out and facilitate accounting with an optimized accounting breakdown. This immediate reading of your data reinforces your ability to anticipate, then act and prepare for pre-accounting.
By providing a structured and reliable analytical basis, the tool directly supports your financial forecasts and improves the company’s budget management. Thus, the tool helps you to forecast and prepare your pre-accounting entries.
2 out of 3 companies note expenses that do not comply with the purchasing policy set up internally.
Add-on modules
Weproc is deployed in modular building blocks to cover every step of the procurement process: Purchase Requests, Sourcing, Contracts, Invoices & Payments, Purchasing Categories, Inventory… Build your Source-to-Pay journey at your own pace, without complexity.
FAQ – Analytical breakdown in the Weproc purchasing software
Analytical allocation is a method of allocating the costs of purchases to different activities, departments , or projects in the company. It provides a detailed and accurate view of spend, making it easier to analyze performance, control budgets , and make strategic decisions.
By using analytical allocation, companies can identify opportunities for cost optimization and thus improve the efficiency of their procurement management.
To implement an effective analytical allocation, it is important to define relevant distribution criteria, according to the objectives and specificities of the company. This can include breakdown by department, project, purchasing family , or cost center.
It is also crucial to have clear and consistent procedures for cost allocation, as well as the right tracking and reporting tools to ensure regular monitoring and in-depth analysis of your business expenses.
In a multi-institution context, it is essential to harmonize the criteria and procedures for analytical allocation to ensure a global and coherent view of expenditure.
This can be achieved by implementing centralised purchasing software , allowing information and best practices to be easily shared between different institutions, and by defining common rules for the distribution of costs, taking into account local and global specificities.
In particular, Weproc makes it possible to integrate personalized validation circuits that facilitate collaboration between teams.
The main challenges with analytical allocation include defining the relevant allocation criteria, establishing clear and consistent procedures for cost allocation, and setting up tracking and reporting tools that are tailored to your records.
It is also important to ensure the reliability and completeness of the data used for analytical allocation and to ensure that stakeholders understand and adhere to the methods and objectives of analytical allocation.
Analytical breakdown can be used to better understand the costs associated with each supplier and identify opportunities to improve supplier relationships and associated contracts.
By analyzing spend by vendor and comparing it to performance criteria and business goals, it’s possible to gauge the effectiveness of your partnerships.
Stay Up-to-Date on Catalog Management Best Practices
Découvrez chaque semaine nos articles, webinar ou modèle gratuit à télécharger afin d’améliorer la gestion par services !
