Supplier Consultations (RFQ)
Compete, compare, justify. All in one place.
- Multi-criteria comparison tool (price, deadlines, guarantees, CSR, etc.).
- Secure quote invitations & drop-off.
- Traceable file ready for audit.
Why digitize your supplier consultations?
A supplier consultation or call for tenders is a critical step in the purchasing process. Poorly managed (emails, spreadsheets, disparate quotes), it lengthens deadlines and increases the risk of errors.
With Weproc, your consultations become simple, fast and traceable: a single supplier portal to express the need, collect offers, compare objectively and transform the choice into an order.
Case in point: IT consults 4 vendors for 20 computers. Quotes arrive in Weproc, the comparison site weights price/deadlines/warranty. Decision in 24 hours, saving 11% compared to the initial budget.
How it works a consultation with Weproc?
Features
keys
related to Consultations
SRM – supplier management that powers your supply chain
Centralize all your supplier files in a single space to gain visibility and compliance; Drive performance with real-time metrics and detailed reporting. A collaborative portal simplifies exchanges: order tracking, invoices and administrative documents, all without scattered emails. A secure digital vault houses attestations, contracts, and certifications for a stress-free audit, while predictive dashboards detect risks early.
The icing on the cake: Weproc connects natively to your ERP and accounting software for always up-to-date data. The result: strengthened supplier relationships, controlled costs and a resilient supply chain.
CONTRATS
Sécurisez chaque accord et boostez vos économies
Numérisez l’ensemble de vos accords-cadres et contrats fournisseurs dans un coffre-fort cloud, accessible en un clic. Weproc suit pour vous tout le cycle de vie contractuel : alertes avant reconduction tacite, échéanciers d’indexation, suivi de la consommation réelle et calcul automatique des remises de fin d’année. Une vue globale, filtrable par fournisseur ou famille d’achat, révèle les risques de rupture et les opportunités d’économies. Relié nativement à vos modules Budgets et SRM, le gestionnaire de contrats transforme la conformité en avantage compétitif et garantit un approvisionnement sans faille.
WORKFLOWS
Standardisez vos validations, sécurisez vos engagements
Standardisez vos validations en un clin d’œil : Weproc modélise votre matrice d’approbation (montant, catégorie, projet, fournisseur, centre de coûts) et oriente automatiquement chaque demande vers le bon décideur. Configurez des niveaux d’approbation séquentiels ou parallèles, des règles de délégation (remplaçants, congés), des seuils et exceptions (urgence, contrat-cadre). Les managers valident en 1 clic sur web ou mobile ; des relances intelligentes et escalades réduisent les temps morts. Un journal d’audit complet assure traçabilité et conformité, tandis que des tableaux de bord mettent en évidence goulots d’étranglement et temps de cycle pour optimiser vos processus. Directement connecté aux modules Demandes, Commandes, Factures et Budgets, le workflow déclenche contrôles et alertes au bon moment. Résultat : décisions plus rapides, engagements maîtrisés, contrôle interne renforcé.
STATISTICS – Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
Case in point: a multi-site mid-sized company requires a minimum of 2 quotes for indirect purchases €5,000. The comparator and the workflow guarantee the systematic application of the purchasing policy, without friction.
Discover all our features
Success factors a supplier consultation in 2025
To make a consultation a success, three levers are essential:
Define your needs : precise specifications avoid deviations.
Select the right panel : integrate the right suppliers (SRM) and challenge through the call for tenders.
Evaluate objectively : apply a multi-criteria, transparent and traceable grid.
With Weproc, these success factors are integrated by default thanks to its dedicated module.
FAQ– Purchasing software for Consultations
Are you thinking of digitizing your purchases? Find here the answers to the most common questions asked in the case of the digitalization of consultations.
A supplier consultation is a supplier selection process that involves requesting bids and proposals from different providers. This request allows you to evaluate the suppliers’ offers and choose the one that best meets your needs.
Weproc allows you to optimize the entire purchasing cycle, from the request to the supplier and the issuance of the invoice to the payment phase.
To choose the suppliers to invite to your RFP, you need to determine your selection criteria and identify the best potential suppliers from your panel. These criteria can be their experience, their reputation, their ability to meet the requirements of the specifications, their certifications, their customer references, their prices or their ability to meet delivery deadlines.
It is important to carry out a prior market analysis and select the most relevant suppliers for your purchasing project.
Yes. The request pre-populates the consultation (items, quantities, budget). You save time and keep traceability.
Suppliers submit their bids on a secure portal. The data is normalized for immediate comparison.
Yes. Set your weights and let Weproc calculate an objective score. The minutes of choice justify the decision.
To evaluate your suppliers’ offers during a consultation, you must take into account several criteria such as the quality of the products or services offered, the cost, the delivery times and the guarantees. It is important to rate each offer objectively to facilitate your decision-making.
It is important to clearly define your needs and objectives, as well as the criteria for selecting suppliers. You’ll also need to develop a detailed specification specific to your business, so that suppliers can respond accurately. Finally, make sure you allow enough time for the preparation and completion of the consultation, as well as for the evaluation of supplier bids.
The main challenges to be overcome during a supplier consultation include clearly defining requirements, selecting suppliers, evaluating bids, and negotiating contract terms. Weproc can help overcome these challenges by simplifying and optimizing the supplier consultation process.
Synchronization of suppliers, analytical axes and budgets; export of results; Transformation into an order with the right approval circuit.
Totally. Rules, thresholds and panels by entity; consolidation group to manage purchasing performance.
Even with catalogues, ad hoc consultation makes it possible to challenge uncatalogued purchases, renew contracts or test the market.
Purchasing procedures complementary to the
Consultations
