Purchase Requisition Software
Express your needs, have them validated, follow your budgets.
Why digitize your purchase requests?
In many organizations, purchase requests are still made through emails, Excel files or paper forms. The result: loss of information, delayed validations, out-of-process purchases.
With e-procurement software like Weproc, the purchase request becomes a structured, tracked and connected step: you reduce deadlines, improve compliance and keep a real-time budget view.
Case in point: a site manager enters a request for consumables at €1,200. The flow sends it first to the site manager, then to the CFO if > €1,000. The request is validated in less than 2 hours, compared to 3 days previously.
How it works a purchase request with Weproc?
Features keys related to Purchase Requisitions
SRM
Supplier management that propels your supply chain
Centralize all your supplier files in a single space to gain visibility and compliance; Drive performance with real-time metrics and detailed reporting. A collaborative portal simplifies exchanges: order tracking, invoices and administrative documents, all without scattered emails. A secure digital vault houses attestations, contracts, and certifications for a stress-free audit, while predictive dashboards detect risks early.
The icing on the cake: Weproc connects natively to your ERP and accounting software for always up-to-date data. The result: strengthened supplier relationships, controlled costs and a resilient supply chain.
CONTRACTS
Secure every deal and boost your savings
Digitize all your master agreements and supplier contracts in a cloud-based vault, accessible in one click. Weproc monitors the entire contract life cycle for you: alerts before tacit renewal, indexation schedules, monitoring of actual consumption and automatic calculation of year-end discounts. A global view, filterable by supplier or purchasing family, reveals the risks of disruption and the opportunities for savings. Natively linked to your Budgets and SRM modules, the Contract Manager transforms compliance into a competitive advantage and guarantees a seamless supply.
WORKFLOWS
Standardize your validations, secure your commitments
Standardize your approvals in the blink of an eye: Weproc models your approval matrix (amount, category, project, supplier, cost center) and automatically directs each request to the right decision-maker. Configure sequential or parallel approval levels , delegation rules (replacements, leave), thresholds and exceptions (emergency, framework agreement). Managers validate in 1 click on web or mobile; Smart restarts and escalations reduce downtime. A comprehensive audit trail ensures traceability and compliance, while dashboards highlight bottlenecks and cycle times to optimize your processes. Directly connected to the Requests, Orders, Invoices and Budgets modules, the workflow triggers checks and alerts at the right time. The result: faster decisions, controlled commitments, strengthened internal control .
STATISTICS
Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
Case in point: a multi-site mid-sized company configures 3 different workflows depending on the site. Requests automatically feed into each institution's budgets, with consolidation at group level.
FAQ – Purchasing software for Purchase requests
Are you thinking of digitizing your purchases? Find here the answers to the most common questions asked in the case of digitization of purchase requests.
What is a purchase requisition?
A purchase requisition is a formal request issued by a department or employee to purchase goods or services needed by the company. Purchase requisitions can be created for everything from office supplies to production equipment to raw materials.
Weproc allows you to optimize the entire purchasing cycle, from the request to the supplier and the issuance of the invoice to the payment phase.
How do I submit a purchase request?
To submit a purchase requisition, you must fill out a purchase requisition form with the order details and information about the potential vendor or vendor.
How do my teams take ownership of the tool?
Thanks to a clean interface: only activated procedures appear. If you are using only requests, only the corresponding tab is visible. The result: rapid adoption and zero superfluity.
Can I use only the "purchase requests" module without the rest?
Yes. Each Weproc procedure is independent. You can digitize only the requests, then extend to other modules (orders, invoices, payments) according to your needs.
Purchasing procedures complementary to the Purchase Requisitions
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