Purchase Requests
Express your needs, have them validated, follow your budgets.
Why digitize your purchase requests?
In many organizations, requests still go through emails, Excel files or paper forms. The result: loss of information, delayed validations, out-of-process purchases.
With e-procurement software like Weproc, the purchase request becomes a structured, tracked and connected step: you reduce deadlines, improve compliance and keep a real-time budget view.
Case in point: a site manager enters a request for consumables at €1,200. The flow sends it first to the site manager, then to the CFO if > €1,000. The request is validated in less than 2 hours, compared to 3 days previously.
How it works a purchase request with Weproc?
Features keys related to Purchase Requisitions
SRM – supplier management that powers your supply chain
Centralize all your supplier files in a single space to gain visibility and compliance; Drive performance with real-time metrics and detailed reporting. A collaborative portal simplifies exchanges: order tracking, invoices and administrative documents, all without scattered emails. A secure digital vault houses attestations, contracts, and certifications for a stress-free audit, while predictive dashboards detect risks early.
The icing on the cake: Weproc connects natively to your ERP and accounting software for always up-to-date data. The result: strengthened supplier relationships, controlled costs and a resilient supply chain.
CONTRATS
Sécurisez chaque accord et boostez vos économies
Numérisez l’ensemble de vos accords-cadres et contrats fournisseurs dans un coffre-fort cloud, accessible en un clic. Weproc suit pour vous tout le cycle de vie contractuel : alertes avant reconduction tacite, échéanciers d’indexation, suivi de la consommation réelle et calcul automatique des remises de fin d’année. Une vue globale, filtrable par fournisseur ou famille d’achat, révèle les risques de rupture et les opportunités d’économies. Relié nativement à vos modules Budgets et SRM, le gestionnaire de contrats transforme la conformité en avantage compétitif et garantit un approvisionnement sans faille.
WORKFLOWS
Standardisez vos validations, sécurisez vos engagements
Standardisez vos validations en un clin d’œil : Weproc modélise votre matrice d’approbation (montant, catégorie, projet, fournisseur, centre de coûts) et oriente automatiquement chaque demande vers le bon décideur. Configurez des niveaux d’approbation séquentiels ou parallèles, des règles de délégation (remplaçants, congés), des seuils et exceptions (urgence, contrat-cadre). Les managers valident en 1 clic sur web ou mobile ; des relances intelligentes et escalades réduisent les temps morts. Un journal d’audit complet assure traçabilité et conformité, tandis que des tableaux de bord mettent en évidence goulots d’étranglement et temps de cycle pour optimiser vos processus. Directement connecté aux modules Demandes, Commandes, Factures et Budgets, le workflow déclenche contrôles et alertes au bon moment. Résultat : décisions plus rapides, engagements maîtrisés, contrôle interne renforcé.
STATISTICS – Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
Case in point: a multi-site mid-sized company configures 3 different workflows depending on the site. Requests automatically feed into each institution's budgets, with consolidation at group level.
FAQ– Purchasing software for Purchase requests
Are you thinking of digitizing your purchases? Find here the answers to the most common questions asked in the case of digitization of purchase requests.
What is a purchase requisition?
A purchase requisition is a formal request issued by a department or employee to purchase goods or services needed by the company. Purchase requisitions can be created for everything from office supplies to production equipment to raw materials.
Weproc allows you to optimize the entire purchasing cycle, from the request to the supplier and the issuance of the invoice to the payment phase.
How do I submit a purchase request?
To submit a purchase requisition, you must fill out a purchase requisition form with the order details and information about the potential vendor or vendor.
Can I link my requests to existing catalogs?
Yes. Weproc integrates with
How do my teams take ownership of the tool?
Thanks to a clean interface: only activated procedures appear. If you are using only requests, only the corresponding tab is visible. The result: rapid adoption and zero superfluity.
Can I use only the "purchase requests" module without the rest?
Yes. Each Weproc procedure is independent. You can digitize only the requests, then extend to other modules (orders, invoices, payments) according to your needs.
Are the requests related to my budgets?
Yes, each request automatically updates the Provisional Expenditure Plan. You know immediately if the budget of a department or project is exceeded.
Is it possible to adapt workflows depending on the location or company?
Yes. You can define different workflows per site, company , or department. Validations follow your internal rules without complexity.
What traceability do I have on requests?
Each step (creation, validation, comment, modification) is traced in an audit log. You can justify any decision with one click.
Purchasing procedures complementary to the Purchase Requisitions
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