Procurement Management Software for a Financial Managers
As a financial manager, your role is central: controlling expenses, ensuring regulatory compliance, and providing reliable reporting to management.
Yet, your teams are often slowed down by manual processes, slow approvals, and supplier invoices that are hard to reconcile. With Weproc, you have an intuitive procurement software that centralizes data, automates approvals, and natively integrates e-invoicing. You track your budgets in real time via the Forecasted Expense Plan (PDP) and secure your financial processes, all while saving time on month-end and year-end closings.
Why a Procurement Management Software is Essential for a Financial Manager
- Real-time budget control with the PA.
- Integrated e-invoicing to automate reconciliations.
- Configurable approval workflow ensuring compliance.
- Reduced risk of errors and fraud thanks to full traceability.
- Consolidated multi-company view for groups.
- Time savings on closings through automated tracking.
Key Features for a Financial Manager!
BUDGETS – manage your spending down to the penny
Create, track and review your budgets in a few clicks; Weproc consolidates all your purchasing data for a real-time view of commitments. Allocate multiple envelopes to a single order, transfer amounts between departments or projects, and adjust them during the year to stay on track with your financial goals. Interactive dashboards and automatic alerts flag overruns before they occur, while a built-in approval workflow secures every spend. Designed for ambitious SMEs, the Budgets module provides your management controller with a reliable cockpit to control costs and accelerate growth.
FAMILIES – map your purchases, target your savings
Segment your spend in the blink of an eye: Weproc automatically applies your classification structure to requests and orders in order to track the evolution of purchase thresholds and stay compliant with your internal policy. Interactive charts leverage the Pareto/ABC method to reveal the 20% of families that account for 80% of your costs, helping you prioritize sourcing and negotiations. You thus benefit from a complete view of expenses by type and by family, directly connected to the Budgets and Statistics modules to trigger alerts and faster decisions. The result: data-driven purchasing management, strengthened margins and truly strategic actions.
WORKFLOWS
Standardisez vos validations, sécurisez vos engagements
Standardisez vos validations en un clin d’œil : Weproc modélise votre matrice d’approbation (montant, catégorie, projet, fournisseur, centre de coûts) et oriente automatiquement chaque demande vers le bon décideur. Configurez des niveaux d’approbation séquentiels ou parallèles, des règles de délégation (remplaçants, congés), des seuils et exceptions (urgence, contrat-cadre). Les managers valident en 1 clic sur web ou mobile ; des relances intelligentes et escalades réduisent les temps morts. Un journal d’audit complet assure traçabilité et conformité, tandis que des tableaux de bord mettent en évidence goulots d’étranglement et temps de cycle pour optimiser vos processus. Directement connecté aux modules Demandes, Commandes, Factures et Budgets, le workflow déclenche contrôles et alertes au bon moment. Résultat : décisions plus rapides, engagements maîtrisés, contrôle interne renforcé.
STATISTICS – Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
How Weproc Supports Your Daily Routine
Typical day with Weproc:
Morning: you check the dashboard of ongoing expenses and immediately identify deviations from the PDP.
Automated workflow: each purchase request follows its approval path, without any manual intervention from you.
Supplier invoice tracking: automatic matching with orders and receipts, alerts in case of discrepancies.
Closing preparation: consolidated budget data, significant time saved in reporting production.