Purchasing software: Digitize your procure-to-pay process
With Weproc, you have a French SaaS buyer software that digitizes the entire process, from the initial request to the purchase order, in a few clicks:
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Easy to learn
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Reduces your processing costs
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Eliminates manual errors
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And provides real-time visibility into your spending
What is a Purchasing software?
Procurement software is a digital solution that covers the entire procure-to-pay process: from the purchase request to the invoice, through validation and receipt. By automating these key steps, it makes data more reliable, reduces administrative tasks and gives instant visibility on budget commitment.
Weproc goes further than a simple ordering tool: our purchasing information system centralizes supplier contracts, monitors budgets in real time and generates personalized indicators to manage each euro spent.
The result : divided processing costs, controlled risks and seamless collaboration between departments.
In less than 2 minutes, see how purchasing software automates every step – from the purchase request to the Supplier payment - to save time and secure your expenses
A personalized demo for Challenge your processes Existing?
Designed, developed and hosted in France, our solution guarantees you total and secure control of your purchasing data.
The advantages of the Purchasing Software Weproc
Purchasing management : a collective effort, simplified by Weproc
Whether it is an SME or a mid-sized company with a structured purchasing department, all business lines, buyers, finance, managers and operational staff, are concerned by purchasing management.
Thanks to the Weproc eprocurement software , you can transform this teamwork into a smooth process: from request to invoice, each step is automated to save time and secure your expenses.
LEADERS
Pilot
Purchasing performance and
Overall savings
Manage procurement performance without spreadsheets or manual reporting. Thanks to Weproc’s real-time dashboards, you can see at a glance the savings generated, the budget commitment by department and compliance with internal policies. Secure cash flow, reduce supplier risk, and have consolidated data to guide strategic decisions.
INTERNAL APPLICANTS (Collaborators)
Simplify
The application and
Tracking purchases
No more emails and Excel sheets! With Weproc, your teams can
BUYERS
Centralize
Needs and
Optimize spending
Gather all your requests, approvals and orders in one place. Weproc helps you
Operational (Service Managers, Project Managers)
Manage
Operational requirements and
Staying on budget
Maintaining production without disruption has never been easier. With Weproc, minimum stocks automatically trigger replenishments, supplier acknowledgments are tracked and deadlines are continuously monitored. You gain in responsiveness, avoid manual entries and collaborate directly with the purchasing team to resolve logistical contingencies.
ACCOUNTING
Manage Effectively
Invoicing and
Reconciliations
Automate the receipt, reconciliation and archiving of invoices with Weproc. You reduce data entry errors, speed up validations and improve traceability. Synchronization with your ERP or accounting tool guarantees a reliable and up-to-date view of financial flows, without double entry or loss of information.
Why Use a Purchasing software ?
In a VSE, SME or ETI, the procurement function has a direct impact on margin, cash flow and supplier quality. To achieve a high level of performance, the digitization of the procure-to-pay process is no longer an option: purchasing software like Weproc automates your flows, secures your commitments and generates a measurable ROI in a few months.
Weproc is the ideal solution if…
Your purchase requests are still circulating via email or Excel and are causing input errors.
Approvals take too long due to a lack of a clear and traceable workflow.
The Finance team lacks visibility on commitments before expenditure and discovers surprises at the close.
You manage many suppliers without monitoring contracts or performance indicators (KPIs, ESG, risks).
Management is looking for real-time management of budgets, cash flow and purchasing ROI.
Switching to Weproc means turning these friction points into a smooth and secure process, request your free demo to see for yourself!
The key modules of our Purchasing Software Weproc!
Weproc is an all-in-one e-procurement software that digitizes every step of procure-to-pay. From supplier selection to invoice reconciliation, our seven integrated modules automate your flows, reduce your costs and offer real-time visibility on expenses, whether you are a VSE, SME or ETI.
Centralize each purchase request, apply validation workflows aligned with your organization and manage your budgets without a spreadsheet. The result: fewer errors, faster circuits and complete traceability of commitments.
Manage the supplier lifecycle with a collaborative portal, secure document vault, and risk/ESG metrics. Identify strategic partners and protect your supply chain.
CATALOGUES & NEGOTIATED RATES
Update your price lists in real-time, standardize items, and ensure orders at the right price right out of the box. The built-in search engine makes it easy to access company-approved products. Discover potential Punch Outs from Weproc!
Digitize and track all your contracts: renewal alerts, consumption tracking, end-of-year discounts. Control your purchasing conditions and secure automatic renewals.
SUPPLIER INVOICE MANAGEMENT
Automatically reconcile purchase orders, receipts, and invoices. Ledger entries are pre-populated, speeding up processing and reducing payment disputes.
Automate your repetitive tasks, manage rights by profile (buyer, finance, management) and validate your purchases on the go thanks to the responsive interface. You gain agility while respecting your internal rules.
ERP & ACCOUNTING INTEGRATION
Weproc interfaces via API with your ERPs, accounting solutions and BI tools. Eliminate manual entry: Purchase and invoice data flow automatically from the vendor to the general ledger.
FAQ - Purchasing software Weproc
Are you thinking of digitizing your purchases? Find here the answers to the most common questions asked by VSEs, SMEs and ETIs who want to optimize their procure-to-pay process.
Procurement management software is suitable for any organization that wants to automate its procurement and improve its profitability:
- VSEs / start-ups: structure the process quickly, even without a dedicated buyer.
- SMEs : making validations more reliable, securing budgets and reducing production costs
30 % on average. - ETIs : deploy group governance, centralise supplier relations and have access to
consolidated dashboards. - Various sectors: industry, distribution, services, health, construction, etc. Workflows are configurable to align with your business requirements.
Discover all the advantages of Weproc and why more than 50 companies trust our e-procurement platform.
Follow these steps to select the most relevant solution:
- Map your needs: order volumes, number of suppliers, ERP/Accounting integrations, expected KPIs, budget.
- Establish a specification (essential features: requests, workflows, SRM, contracts, catalogs, invoices, analytics).
- Analyze security & compliance: hosting (SaaS, ISO 27001, GDPR), traceability, rights management.
- Compare user feedback: check out Capterra, Appvizer, G2 reviews.
- Test the UX by requesting a free Weproc demo and measure the handling by your teams.
A free complete guide to download is available here: Procurement Software Evaluation Template
Production is put into production in 2 to 7 working days, depending on three factors:
- The volume of data (suppliers, items, contracts) to be imported.
- Complexity of workflows : number of steps and validation rules.
- Necessary integrations (ERP, SSO, accounting).
Our onboarding methodology includes:
- Quick audit of your current process.
- Guided configuration (roles, budgets, taxes, multi-SIREN).
- User testing & adjustments.
- 90-minute flash training included.
From the big day, your teams create their first orders and monitor budgets in real time.
We do not offer a free trial because the deployment of the solution within your company is not instantaneous. Instead, you can get a personalized, free, no-obligation demo to see how Weproc meets your needs.
Adopting procurement management software like Weproc generates quick and measurable benefits for both operational teams and management:
- Up to 70% time savings on the purchase approval cycle
- Significant reduction in manual tasks (emails, Excel files, reminders)
- Better traceability of documents and decisions
- Reduction of out-of-contract purchases and better control of budgets
- Better supplier negotiations thanks to volume visibility
- Decision-making support via key indicators
- Contribution to a responsible purchasing policy (traceability, compliance, ESG)
Weproc operates on an annual (or monthly) subscription SaaS model and offers three packages:
- Starter: up to 10 users, purchasing + supplier modules.
- Business: Unlimited users, full modules + API + advanced reporting.
- Enterprise: Extended functionality (SSO, hardened SLA, sandbox).
The price depends on the number of users, the annual volume of shares and the options (data-import, ERP connector).
Request a custom estimate on the demo request page for a custom quote.
Absolutely. Our support program includes:
- Functional kick-off: framing of objectives and planning.
- Live sessions (buyers, finance, executives) + replays hosted in
Help Center. - Self-certifying e-learning for the onboarding of new employees.
- Unlimited support: Built-in chat (average time ≤ 2 min), email, premium hotline, 99.5% SLA.
- Monthly updates documented in release notes.
An ERP (Enterprise Resource Planning) is a global management software that covers all of the company’s processes : accounting, human resources, production, sales, etc. It sometimes includes a purchasing module, but often in a generic and rigid way.
Conversely, purchasing software, such as Weproc, is specifically designed to optimize purchasing management. It offers features dedicated to the Source-to-Pay chain: purchase requests, supplier management, orders, receptions, budgets, contract monitoring, invoicing, etc.
Key differences:
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Business specialization : e-procurement software precisely meets the challenges of purchasing departments.
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Ease of use : more ergonomic than an often heavy and complex ERP.
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Connectivity : Weproc can integrate with your existing ERP and other company tools for optimal complementarity.
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Rapid deployment : without a complete overhaul of your information system.
Yes! Native connectors exist for SAP, Sage X3, Cegid, Microsoft Dynamics, Odoo, QuickBooks, Netsuite,
etc. – and an open REST/Webhooks API allows any
Third-party application.
Benefits:
- Elimination of double entry and errors.
- Real-time update of budgets and provisions.
- 360° view of commitments from the supplier to the general ledger.
Weproc natively integrates a fully digitized supplier invoice management module . Thanks to the dematerialization of invoices, you gain in traceability, compliance and productivity.
- Key features
- Automated receipt of invoices via deposit, email or API
- Intelligent OCR to automatically extract essential data (amounts, VAT, order number, etc.)
- Automatic BC/BL/invoice reconciliation
- Configurable validation workflow (depending on department, amount, supplier, etc.)
- Electronic archiving in accordance with legal requirements (Factur-X, e-invoicing)
Weproc anticipates the regulatory changes related to mandatory electronic invoicing from 2026, guaranteeing full compliance.
