Reception Management
Validate, control, secure your receptions with ease.
- Report quantities received and discrepancies.
- Block invoices for non-compliance.
- Feed your inventory and secure 3-way reconciliation.
Why digitize your supplier receipts?
Order receipt is a key step in the purchasing process: it is the control point between the order and the invoice.
Without a digital tool, delivery confirmations are scattered (emails, papers, Excel files), leading to disputes, late payments and limited visibility on your stocks.
With Weproc, each receipt is centralized, linked to the purchase order and traceable in real time, which secures the entire P2P chain.
Case in point: An SME receives 1,000 office supplies, but 50 are missing. The discrepancy is reported in Weproc, the invoice is automatically blocked and the supplier is sent a reminder. The result: zero undue payments.
How it works Reception management with Weproc?
Features
keys
related to
Receptions
SRM – supplier management that powers your supply chain
Centralize all your supplier files in a single space to gain visibility and compliance; Drive performance with real-time metrics and detailed reporting. A collaborative portal simplifies exchanges: order tracking, invoices and administrative documents, all without scattered emails. A secure digital vault houses attestations, contracts, and certifications for a stress-free audit, while predictive dashboards detect risks early.
The icing on the cake: Weproc connects natively to your ERP and accounting software for always up-to-date data. The result: strengthened supplier relationships, controlled costs and a resilient supply chain.
CONTRATS
Sécurisez chaque accord et boostez vos économies
Numérisez l’ensemble de vos accords-cadres et contrats fournisseurs dans un coffre-fort cloud, accessible en un clic. Weproc suit pour vous tout le cycle de vie contractuel : alertes avant reconduction tacite, échéanciers d’indexation, suivi de la consommation réelle et calcul automatique des remises de fin d’année. Une vue globale, filtrable par fournisseur ou famille d’achat, révèle les risques de rupture et les opportunités d’économies. Relié nativement à vos modules Budgets et SRM, le gestionnaire de contrats transforme la conformité en avantage compétitif et garantit un approvisionnement sans faille.
WORKFLOWS
Standardisez vos validations, sécurisez vos engagements
Standardisez vos validations en un clin d’œil : Weproc modélise votre matrice d’approbation (montant, catégorie, projet, fournisseur, centre de coûts) et oriente automatiquement chaque demande vers le bon décideur. Configurez des niveaux d’approbation séquentiels ou parallèles, des règles de délégation (remplaçants, congés), des seuils et exceptions (urgence, contrat-cadre). Les managers valident en 1 clic sur web ou mobile ; des relances intelligentes et escalades réduisent les temps morts. Un journal d’audit complet assure traçabilité et conformité, tandis que des tableaux de bord mettent en évidence goulots d’étranglement et temps de cycle pour optimiser vos processus. Directement connecté aux modules Demandes, Commandes, Factures et Budgets, le workflow déclenche contrôles et alertes au bon moment. Résultat : décisions plus rapides, engagements maîtrisés, contrôle interne renforcé.
STATISTICS – Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
Up to 80% reduction in invoice disputes thanks to the receipt control.
Discover all our features
The strategic levers of Order management in 2025
To make order management a strategic asset, four levers are essential:
Work on the go : Your teams can create, track, and approve an order from a computer, tablet, or smartphone, on-site or on the go.
Strengthen collaboration : information (statuses, deliveries, exchanges) is shared in real time between buyers, operations and finance.
Ensure compliance : With configurable workflows, every order follows your internal rules and complies with legal requirements.
Integrate with your tools : the ERP and accounting automatically retrieve validated data, without double entry.
With Weproc, order management is no longer limited to simple administrative follow-up: it becomes an essential building block of purchasing and financial management, in direct connection with your budgets and suppliers.
FAQ – Purchasing software for Receptions
Are you thinking of digitizing your purchases? Find here the answers to the most common questions asked in the case of digitizing receptions.
What is receipt management in purchasing software?
It is the process of validating, controlling and tracing the deliveries of your supplier orders. In Weproc, each receipt is linked to a purchase order and can impact your inventory and invoices.
What happens if a delivery is incomplete or non-compliant?
The discrepancy is recorded in Weproc and the corresponding invoice is automatically blocked until it is regularised. This prevents undue payments and makes it easier to manage disputes.
Can I manage several receipts for the same order?
Yes, you can declare as many receipts as you need (partial delivery, backorders). Each update automatically feeds into the dashboards and your reports.
Can I record my receptions from a tablet or smartphone?
Yes. The Weproc interface is 100% responsive, which allows your logistics or operational teams to enter a receipt directly from a warehouse, a construction site or an office.
How does receipt management improve supplier relations?
By sharing transparent tracking of deviations and non-conformities, you improve communication and encourage your suppliers to meet their commitments.
Is reception integrated into the 3-way reconciliation?
Yes, receipt management is an essential step in 3-way reconciliation (order-receipt-invoice), ensuring justified payments.
Does Weproc manage multi-site receptions?
Yes, each site can record its own receipts while consolidating data at the group level. Ideal for multi-site/multi-company organizations.
Is it possible to evaluate suppliers upon acceptance?
Yes. Each acceptance can be accompanied by a supplier evaluation (product quality, compliance with deadlines, compliance). This data enriches your SRM and makes it easier to analyze supplier performance.
Purchasing procedures complementary to the Receptions
