Procurement software for private education: simplify your orders
Digitalizing supplier orders becomes a powerful performance lever, creating added value for private educational institutions.
E-procurement: turn your purchases into a strategic lever
Whether you manage a primary school, middle school, high school, or higher education institution, digitalizing procurement transforms an opaque cost center into a true strategic lever.
By adopting a dedicated e-procurement solution, you unify purchase requests, budget approvals, and invoicing in a smooth workflow, compliant with the Factur-X 2026 standard. You can reduce processing times by up to 40%, secure supplier contracts, and monitor OGEC budgets in real time using accurate indicators.
This collaborative approach brings administrative and teaching teams closer together, strengthens supplier relationships, and frees up financial resources that can be reinvested in student success.
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Weproc connects to all your existing business tools to streamline your processes without any disruption.
Manage your supplier orders at a glance
Handle every purchase order—from chalk to cafeteria meals—through a single OGEC–compliant portal. With our e-procurement solution dedicated to private education:
- Editable purchase orders in 2 minutes: pre-filled templates (school supplies, textbooks, catering) with integrated digital signatures.
- Over-budget alerts: automatic notifications if a purchase risks exceeding OGEC budgets or regional grants.
- Key statistics: institutions report an average of 35% less processing time and 18% fewer unexpected expenseson supplies.
Approve deliveries and secure your educational budgets
With Weproc’s Receiving module, administrative teams can quickly record actual quantities delivered, report compliance deviations, and provide a return reason to the supplier if needed. All information is centralized in the same dashboard, enabling you to track orders for textbooks, supplies, or services, reduce disputes, and improve budget forecasting.
- Simplified receiving: guided form to indicate compliant/non-compliant quantities and add return reasons in one click.
- Risk anticipation: history of non-compliance and alerts for delayed orders to negotiate better with suppliers.
- Transparent tracking: each institution sees the real-time status of orders, from initial purchase order to final invoice.
Reconcile invoices: secure educational budgets
Centralize every supplier invoice—textbooks, cafeteria services, or IT equipment—and automatically match it to the corresponding purchase order and delivery. In one click, verify discrepancies, justify anomalies, and send the validated invoice to the accounting department (Sage Apogée, E-cole Compta, etc.). Result: up to 80% time savings and full traceability for OGEC, compliant with Factur-X 2026.
- Immediate PO/GR/Invoice matching: detect and report price-quantity discrepancies before approval.
- Budget tracking per institution: each invoice assigned to “Pedagogy,” “Cafeteria,” or “Building” lines to never exceed OGEC budgets.
- Controlled spending: only compliant invoices are posted to accounting, reducing incorrect payments and supplier disputes.
Essential Weproc modules for schools
SRM – supplier management that powers your supply chain
Centralize all your supplier files in a single space to gain visibility and compliance; Drive performance with real-time metrics and detailed reporting. A collaborative portal simplifies exchanges: order tracking, invoices and administrative documents, all without scattered emails. A secure digital vault houses attestations, contracts, and certifications for a stress-free audit, while predictive dashboards detect risks early.
The icing on the cake: Weproc connects natively to your ERP and accounting software for always up-to-date data. The result: strengthened supplier relationships, controlled costs and a resilient supply chain.
CATALOGUES – order smart, pay the right price
Consolidate all your items, services and spare parts into a smart, fully digital catalog. Suppliers’ price lists are synchronized automatically, so that each order is based on the most recent and validated price. Thanks to a segmented global view (category, purchasing family, supplier), you can instantly identify the expense items to be optimized and avoid duplication.
From the need to the entryof the purchase order, the entire workflow is fluid; you secure your margins, make supply more reliable and free your teams from time-consuming re-entry.
BUDGETS – manage your spending down to the penny
Create, track and review your budgets in a few clicks; Weproc consolidates all your purchasing data for a real-time view of commitments. Allocate multiple envelopes to a single order, transfer amounts between departments or projects, and adjust them during the year to stay on track with your financial goals. Interactive dashboards and automatic alerts flag overruns before they occur, while a built-in approval workflow secures every spend. Designed for ambitious SMEs, the Budgets module provides your management controller with a reliable cockpit to control costs and accelerate growth.
STATISTICS – Manage your purchases with smart dashboards
Align every purchasing decision with reality: Weproc converts your data feeds into interactive, ready-to-use dashboards . Instantly see the breakdown of expenses by vendor, category, or project and detect discrepancies before they weigh on your margin. The datasets are already cleaned; export them in one click to Excel, Power BI or in your monthly reports to save valuable time. Thanks to its real-time indicators and proactive alerts, the Statistics module transforms simple observation into quick action: you secure your budgets, strengthen your negotiations and manage supplier performance to the nearest cent.
