Procurement Catalogs
Access all your products, services, and offerings centralized in a single location.
- One catalog for your items
- One catalog for your products
- One catalog for your services
- A Complete Resource for Your Teams
Current Challenges in Procurement Catalogs
Without a dedicated tool, managing product references and services quickly becomes unmanageable.
Common Challenges Faced by Most Companies
1) Scattered and Outdated Information
Between spreadsheets, internal files, and attachments, teams often struggle to find the right references. Duplicates multiply, and data quickly becomes outdated. The result: inconsistent orders and poor overall visibility.
2) Insufficient conbtrol over prices
Incorrect pricing, outdated conditions, unnoticed discrepancies… Without a dynamic catalog, negotiated prices are not respected and spending can spiral out of control.
3) Excessive dependencies on the procurement team
Each request requires validation, checking, or information. Procurement teams spend significant time responding to internal queries, slowing down the entire process.
4) No visibility on recurring services
Without a central repository, each department orders differently, leading to price variations, multiple suppliers, and a lack of coherence.
5) Near-impossible standardization
Maintenance, general services, subscriptions: without a structured catalog, it’s hard to track what services are actually consumed, their costs, and their frequency.
To address these challenges, Weproc has designed a comprehensive solution, including a full-featured procurement catalog.
How does Weproc solve these problems?
Weproc’s Smart Catalog: A Single, Reliable Procurement Repository
Weproc centralizes your items, products, and services in a structured, easy-to-maintain space accessible to all your teams. Each reference contains all essential elements: negotiated prices, last order, associated supplier, purchase families, special conditions, and full history.
With real-time updates and controlled access rights, your teams can order autonomously, error-free, and fully compliant with internal procedures.
Purchase Families & Sub-Families
Organize your catalog using purchase families. Orders become simpler, faster, and your analyses more accurate and meaningful.
Price Management & History
Each item displays its current price, price history, last order, and applied conditions. This ensures complete traceability and control over your procurement data.
Core of the Catalog: Key Features
Product Catalog
Organize all physical items purchased by your organization: IT equipment, consumables, supplies, machinery, and spare parts.
Each product record is standardized, enriched, and linked to a negotiated price, ensuring consistent and compliant ordering.
Service Catalog
Manage your recurring services: cleaning, maintenance, facilities management, IT services, and technical interventions.
Define details, frequencies, and conditions to simplify tracking and automate approvals.
Connected Supplier Catalog
Suppliers can update prices, references, services, and terms directly from their dedicated portal.
Your catalogs remain coherent, reliable, and automatically synchronized.
Consumption Analysis & Tracking
With consolidated catalog data, you gain access to strategic insights: usage frequency, average prices, most-used suppliers, and the most costly purchase families.
Identify optimization levers, renegotiate with reliable data, and manage your budgets in real time.
Practical Use Cases:
Solutions for All Organizations
All your locations access the same products, terms, and suppliers, allowing you to harmonize procurement and reduce discrepancies.
Retail Networks & Franchises
Stores retain autonomy while ordering according to agreements negotiated by the central office.
Standardize practices, reduce off-contract purchases, and unify your product base across the organization.
Indirect Procurement
IT, facilities, subscriptions, ad-hoc services: finally gain control over dispersed and hard-to-track spending.
How Do Catalogs Work?
1. Import Your References
Upload your products, services, and offerings. Weproc automatically organizes and classifies them.
2. Connect Your Suppliers
Suppliers can update their prices and services directly in your catalog, keeping all data accurate and up-to-date.
3. Distribute Catalogs to Your Teams
Teams order only validated references, reducing errors and discrepancies while ensuring compliance.
Weproc is the Only Solution That Consolidates All Your Procurement Data
Before Weproc
Multiple, inconsistent references
Outdated and uncontrolled pricing
Lengthy and uncertain orders
Constant dependency on procurement teams
No consolidated view of services or offerings
With Weproc
Structured and harmonized catalog
Unique references, up-to-date prices
Simple and seamless processes
Compliant and fast orders
Clear visibility over recurring purchases
Benefits for Your Organization :
✔ Significant time savings: No more checking prices, availability, or supplier information—everything is visible, up-to-date, and accessible in one click.
✔ Total standardization of procurement: Eliminate rogue references, unapproved suppliers, and off-process purchases.
✔ Better budget control: Structured data allows you to analyze spending precisely and anticipate needs..
✔ Secure supplier relationships: All information is centralized, conditions are respected, and data is aligned.
Add-on modules
Weproc is deployed in modular blocks covering all stages: Purchase Requests, Supplier Consultations, Contracts, Invoices & Payments, Budgets, Purchase Families, Inventory… Build your Source-to-Pay workflow at your own pace, without complexity.
FAQ – Features for your Catalog Management
To structure a product catalog efficiently, it’s important to classify items into different purchase families based on their type, usage, or industry sector.
This organization makes it easier to search, compare, and select products, as well as manage supplier contracts. Keeping information up-to-date—including prices, descriptions, and delivery conditions—is also essential to optimize procurement and budget management.
A centralized catalog offers numerous advantages, especially for multi-site organizations:
It ensures consistency and consistency of information across locations, facilitates communication and coordination between purchasing teams, and optimizes supplier management. In addition, a centralized catalog makes it easier to analyze and track purchasing performance, thanks to the analytical breakdown and its consolidated data.
To integrate services into a procurement catalog, create dedicated categories to distinguish them from physical products. These categories can be organized by type (maintenance, training, support) or by expertise area (IT, logistics, marketing, etc.).
Services should be clearly defined with detailed descriptions and specific conditions (duration, pricing, implementation methods) to streamline procurement and supplier contract management.
Maintaining an up-to-date catalog requires a structured workflow, including validation and updates by procurement managers and suppliers. Regular audits should verify data consistency, price changes, and product availability. Analytical tools can identify opportunities for improvement, such as rationalizing product ranges, negotiating new contracts, or creating synergies across locations.
When choosing suppliers for your catalog, consider, like product quality and reliability, pricing and cost-effectiveness, delivery times, payment terms and conditions or event the compliance with certifications and standards.
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