Procurement software evaluation scorecard — Excel & Google Sheets
Centralize, compare, and objectively evaluate procurement software vendors with our ready-to-use weighted scorecard. This Excel/Google Sheets template guides you through a rigorous procurement software selection process.
- Score each software solution objectively
- Weight criteria according to your priorities
- Promote stakeholder collaboration
- Get a final composite score and rank vendors
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Structure your RFP process with Weproc
The RFP is a strategic step. This template is your ally for securing decisions, accelerating projects, and engaging internal teams by consolidating requirements from all departments.
Advanced features
Score each platform on key capabilities: workflow management, OCR, contract repository, automated reminders, e-invoicing, Factur-X compliance...
Total cost of ownership (TCO)
Compare offers on licensing, deployment, and maintenance costs, and estimate 3-year ROI.
Technical environment
Evaluate structural factors: SaaS, API, ERP integrations, hosting location, ISO 27001 compliance, support, uptime...
Dynamic scoring table
Adjust weightings by category (features, technical, UX, cost) and get an automatic vendor ranking.
Why use a procurement software evaluation scorecard?
This free template will help you prepare an RFP to select the right procurement software for your organization, with several key benefits:
Objectify your selection
Faced with compelling demos or well-rehearsed sales pitches, it's easy to be swayed. This template structures your evaluation with consistent, comparable criteria across all vendors.
Engage stakeholders
Thanks to thematic sub-sections (features, environment, cost, support...), each business unit can contribute to the evaluation transparently: procurement, IT, finance, legal...
Project performance
Weight your criteria according to your strategy (e.g., automation, ERP integration, expected ROI, ISO/GDPR compliance...) and project an overall score out of 5.
What the template includes
- 4 major evaluation categories: Features – General environment – Cost – Support & security.
- Weighted criteria: each row can be scored from 1 to 5 with an adjustable weighting.
- Automatic summary: the file calculates averages by category and automatically ranks vendors.
- Collaborative scorecard: easily shareable via Google Sheets or Excel for team input.
Who is this template for?
- Procurement Managers or PMOs leading a digitization project.
- IT Project Managers defining technical requirements.
- Executives driving a strategic transformation.
- Selection committees involved in choosing a software vendor.
Ground your scorecard in real-world feedback
Our template is built on dozens of consultations with procurement and IT leadership teams. It synthesizes best practices: critical criteria, business use cases, TCO, integration challenges, security, and change management.
Bonus tip: Add your own business scenarios to the scorecard to guide vendor demonstrations.
Frequently asked questions
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