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Our sales team will get back to you to plan the demo and prepare a scenario adapted to your challenges.

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Prepare your demo as well as possible

To make the demonstration as concrete and decisive as possible, share your business priorities, your technical constraints and invite the decision-makers and operational people. Providing real-world examples (invoices, purchase orders, ERP exports) multiplies the impact of the session.

Before the demonstration: information to be transmitted

Goal: to allow the Weproc team to prepare adapted scenarios.

  • Processes to be digitized (priority 1–3): E.g. Request → Purchase Order→ Receipt → Invoice → Accounting integration; 2/3 way approach; supplier onboarding; catalog management.

  • Concrete scenarios to be replicated : 1–3 cases (frequency, amounts, exceptions).

  • Tools in place : ERP (name/version), e-invoicing / EDI solution, safe, OCR, catalog — specify sandbox/API available.

  • Volumes & KPIs : invoices/month, vouchers/month, number of suppliers, average lead time, cost/invoice, backlog.

  • Decision-makers & budget : who makes the final decision (name/title), budget range, decision deadline.

  • Files to share : 1–3 invoices (PDF/UBL), 1–3 purchase orders, ERP exports (CSV/XLSX). Anonymize if necessary.

Who to invite and their roles

The goal: to bring together the right skills to validate the value and remove the technical points.

  • Purchasing Manager / Process Owner — business pilot, validates use cases.

  • Accounting/Finance — verifies receipt, reconciliations, and accounting integration.

  • CIO / Technical Referent – verifies integrations (API, security, access).

  • Sponsor / Decision-maker (CFO, CEO, Purchasing Director) — swallows the choice and the budget.

  • Operational users — show daily tasks and pain points.

  • For each participant: name / role / email / decision-maker Y/N.

  • Tip : start the session by announcing 2–3 concrete goals to validate.

The big day: practical checklist

Goal: to structure the demonstration to maximize effectiveness.

  • Recommended duration : plan the duration and make time for Q&A.

  • Recommended procedure :

    1. Introduction (round table + 3 objectives)

    2. Quick overview (capacity and business input)

    3. Real-world scenarios (happy path + 1–2 exceptions)

    4. Integration Demo (ERP/API/import)

    5. Technical issues (security, archiving, SLA)

    6. Next steps (workshop, POC, costing)

  • Technical checks : screen sharing permissions, examples of files ready, CIO contact present.

  • Best practices : prioritise high-impact cases, provide real data (even anonymised), provide a technical person who can be reached to quickly remove blockages.

In the meantime, discover:

Weproc's Blog
Weproc's Blog

Regular articles on corporate purchasing management, the digitization of supplies, supplier relations and invoicing.

Visit the blog
Our Free Resources
Our Free Resources

White papers, interviews, how-to videos, and downloadable templates to help you better manage your company’s procurement process.

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