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Get the most out of your demo

To make the demo as concrete and decisive as possible, share your business priorities and technical constraints, and be sure to invite key decision-makers and operational staff. Providing real-world examples (invoices, purchase orders, ERP exports) will maximize the impact of the session.

Before the demo: information to share

Goal: To help the Weproc team prepare tailored scenarios.

  • Processes to digitize (Top 1–3 priorities): e.g., Purchase Requisition → Purchase Order → Receipt → Invoice → Accounting integration; 2/3-way matching; supplier onboarding; catalog management.

  • Specific scenarios to replicate: 1–3 cases (frequency, amounts, exceptions).

  • Current tools: ERP (name/version), e-invoicing/EDI solution, digital vault, OCR, catalog—please specify if a sandbox/API is available.

  • Volumes & KPIs: invoices/month, POs/month, number of suppliers, average lead time, cost/invoice, backlog.

  • Decision-makers & budget: who makes the final decision (name/title), budget range, decision deadline.

  • Files to share: 1–3 invoices (PDF/UBL), 1–3 purchase orders, ERP exports (CSV/XLSX). Anonymize if necessary.

Who to invite & their roles

Goal: To bring together the right people to validate the solution’s value and address technical questions.

  • Procurement Manager / Process Owner — the business lead who validates use cases.

  • Accounting / Finance — verifies receipt, matching, and accounting integration.

  • CIO / IT Lead — verifies integrations (API, security, access).

  • Sponsor / Decision-maker (CFO, CEO, Head of Procurement) — approves the choice and budget.

  • Operational users — demonstrate daily tasks and pain points.

  • For each participant: name / role / email / decision-maker Y/N.

  • Tip: Start the session by stating 2–3 concrete objectives to be validated.

On the day: a practical checklist

Goal: To structure the demo for maximum effectiveness.

  • Recommended duration: schedule enough time and save a slot for Q&A.

  • Suggested agenda:

    1. Introduction (round of intros + 3 objectives)

    2. Quick overview (platform capabilities and business value)

    3. Concrete scenarios (happy path + 1–2 exceptions)

    4. Integration demo (ERP / API / import)

    5. Technical questions (security, archiving, SLA)

    6. Next steps (workshop, POC, pricing)

  • Technical checks: screen sharing permissions, sample files ready, IT contact present.

  • Best practices: prioritize high-impact use cases, provide real (even anonymized) data, and have a technical contact available to quickly resolve any blockers.

In the meantime, discover:

The Weproc Blog
The Weproc Blog

Regular articles on corporate procurement management, procurement digitalization, supplier relationship management, and invoicing.

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Our Free Resources
Our Free Resources

White papers, interviews, how-to videos, and downloadable templates to help you better manage your company’s purchasing process.

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