Procurement in the Education sector

Streamlining purchase orders is a performance vector for creating added value in this sector.

An efficient purchasing policy

In the education sector, where many orders are placed, you can increase your margins by digitizing purchases. Having a global visibility on your expenses is a strategic issue.

Control your purchase orders

Save time on processing all your purchase orders. You can easily create and edit a purchase order and track all your expenses in one place.

Track the receipt of your orders

After receiving your orders, you can indicate the quantities received and whether they are in conformity or not. All data is accessible on the tool, which allows your employees to follow the reception of your orders.

Reconcile invoices easily

Organize all your invoices in the software. Linked to the associated order, save time during its management. Check and validate the differences and send them to the financial services.

The modules that educational institutions use

SRM – Supplier management that drives your supply chain forward

Centralize all your supplier records in one place to boost visibility and ensure compliance.

Monitor performance with real-time KPIs and detailed reports. A collaborative portal streamlines communication — tracking orders, invoices, and administrative documents — without scattered emails. A secure digital vault stores certificates, contracts, and compliance documents for audit-ready control, while predictive dashboards help you detect risks early.

And the best part? Weproc natively connects to your ERP and accounting tools, ensuring your supplier data is always up to date.
The result: stronger supplier relationships, better cost control, and a resilient supply chain.

CATALOGS – Smarter purchasing, fair pricing

Centralize all your products, services, and spare parts in a smart, fully digital catalog.

Supplier price lists are automatically synced, so every order is based on the latest validated pricing. With a segmented global view (by category, purchasing family, or supplier), you can instantly spot cost-saving opportunities and avoid duplicate items.

From request to purchase order, the workflow is seamless — helping you protect your margins, ensure supply reliability, and free your teams from tedious re-entry.

BUDGETS – Control your spending down to the last cent

Create, track, and adjust your budgets in just a few clicks — Weproc consolidates all your purchasing data to give you real-time visibility on financial commitments.

Allocate multiple budget lines to a single order, transfer funds between departments or projects, and make in-year adjustments to stay aligned with your financial goals. Interactive dashboards and automatic alerts warn you of overspending risks before they happen, while an integrated approval workflow secures every expense.

Designed for ambitious SMEs, the Budgets module gives your financial controller a reliable cockpit to control costs and accelerate growth.

REPORTING – Take control of your purchasing with smart dashboards

Align every purchasing decision with reality: Weproc transforms your data flows into ready-to-use, interactive dashboards.

Instantly visualize spend breakdowns by supplier, category, or project, and spot discrepancies before they impact your margins. Datasets are pre-cleaned and can be exported in one click to Excel, Power BI, or your monthly reports — saving you valuable time. With real-time indicators and proactive alerts, the Reporting module turns insight into action: protect your budgets, strengthen negotiations, and manage supplier performance down to the last cent.